13 best software to manage your tasks/to-do list (2024)

What is the best software to manage your tasks (To do list)?

Here are my top picks for the best task management software to use this year.

1. monday.com.

Best overall task management software (free - $8 per seat per month).

Monday.com is a very popular task management tool that offers a simple layout and user interface. The user interface looks like a spreadsheet, although it is highly customizable. It also has a multitude of features that make it interactive and powerful.

Thanks to its automation and remote task management capabilities, it makes your work easier. The 360-degree view allows you to monitor all tasks and ensure that team members stay on the same page.

You get a 14-day free trial to test out their premium offerings before upgrading to the higher version.

Features

• Automated workflows - No-code automation helps you complete tasks like changing status, setting due dates, moving cards, sending notifications, and more.
• Integrations - You can integrate over 50 professional tools to combine all data in a single dashboard. It also helps to streamline your tasks.
• Display data effectively - Track your tasks across multiple boards and manage your workload. Features like the “timeline” and a visual task management tool also allow you to visually plan your team's work.

Pricing

Monday.com offers four pricing plans based on the number of users.

Here are the pricing plans (for up to three users):

• Basic: $24 per month, billed annually.
• Standard: $30 per month, billed annually.
• Pro: $48 per month billed annually.
• Business: Plan on quotation.

All plans include a free 14-day trial with an unlimited number of tables. No credit card required. You also get an 18% discount on annual payments.

Start 100% free with Monday.com

2. Todoist.

Organize tasks with to-do lists ($3 per month).

Todoist works like a to-do list to organize tasks. It offers lots of amazing features to help you organize tasks by date, color coding, and more.

You also have numerous custom templates, such as the social media calendar, product roadmap, development workflow, etc. In addition, Todoist offers a clear overview of all of your tasks.

You can quickly add new tasks and comments, set recurring due dates, and create neatly organized subtasks.

Additionally, integrations with third-party business tools like Google Drive also streamline the entire task management process.

Features

• Share the workload - You can easily delegate tasks and receive automatic notifications when someone posts comments or completes tasks.
• Set daily goals - Todoist awards “karma” points for completed tasks to motivate your team members to achieve daily goals.
• Combine Todoist with professional tools - Integrate it with other business tools you're already using, like Dropbox, Zapier, Amazon Alexa, and more

Pricing

Todoist offers three pricing plans:

• Free for small teams starting out.
• Premium: For professionals, at $3 per month, billed annually.
• For businesses: For teams at $5 per month, billed annually.

You can try both paid plans for one month for free. Plus, you can also get your money back within 30 days of purchase.

SEE MORE : Discover for free ToDoist

3. Wrike.

For modern and mid-sized businesses ($9.80 per month)

Wrike is another great task management tool for modern businesses. It is particularly suitable for teams that want to modify and customize their workflows within a single task manager. Wrike is also one of the best tools for managing workflows and meeting the board of directors, which is a great asset in my opinion.

Their software helps you simplify your workload. Wrike focuses primarily on remote team collaboration and the personalization of workflows between team members.

With features like personalized dashboards and streamlined workflows, it helps you stay productive even when you're away from your team members.

You can work in real time thanks to unique features like:

• Real-time feedback on tasks.
• Ability to share information with all stakeholders.
• Live editing.
• Powerful reports.

Features

• Extensive integrations - Wrike integrates with essential business tools like GitHub, Slack, Salesforce, and more.
• Improving communication - All communication, decision-making, and task management takes place in a single shared space. Real-time collaboration tools further improve communication.
• Create customizable reports - Take a template, customize it, and create templates to get a better overview of your tasks.

Pricing

Wrike comes with four plans:

• Free: $0 for 5 users.
• Professional: $9.80 per month for 5, 10, or 15 users.
• Business: $24.80 per month for 5-200 users.
• Business: Plan on request for 5 unlimited users.

All plans come with a free trial. The freemium plan provides all the essential features, including task management, board view, file sharing, real-time activity flow.

Plus, paid plans come with more advanced features, like Gantt charts, time tracking, and more.

SEE MORE : Get started for free with Wrike.

4. Asana.

Best task management tool for remote teams ($10.99 per month).

Asana is an online task management software that allows you to coordinate your team and manage your tasks, projects, and assignments online. Millions of professionals around the world use it because of its simple user interface.

Like Trello, Asana offers a drag-and-drop interface to visualize your work. Similarly, you can go through several stages - from the beginning to the end of the task.

There's also the “Timeline” feature that helps you sync similar projects.

The timeline view also shows your entire team how the elements of a task fit together. You can also automate tasks to save time.

Here are five manual processes you can automate with Asana:

1. Moving tasks to the right project sheets.
2. Assign tasks to the right team member
3. Automatically add followers when the due date changes.
4. Set and change due dates
5. Alert team members when the task is ready

Additionally, Asana's reporting features allow you to track completed tasks and send alerts when a task is complete.

Features

• Visualize your work - Visualize your tasks using various formats such as tables, lists, calendars, and calendars.
• Tasks and subtasks - Break down the monitoring of your tasks into manageable elements to show the complete project process.
• Adding attachments - Add Dropbox links, images, and files in a variety of formats to any task in a map.
• Views and reports - Track the progress of your tasks, receive automatic updates, and see what's happening across your organization.
• Administrative checks - Administrative control allows you to control teams and collaborate with suppliers. It also allows you to ensure that each member has access to the right tasks and information.

Pricing

Asana offers four different plans:

• Basic: $0.
• Premium: $10.99 per month, billed annually
• Businesses: $24.99 per month, billed annually.
• Business: Plan on quotation.

Both paid plans come with a free trial period.

Start with Asana.

5. Any.do.

Any.do is a task management application with a list-like interface that offers calendars, planners, and reminders.

Like many of the other task management applications on this list, Any.do also offers a drag-and-drop interface. However, there are other incredible features that make it unique.

Take the “Moment” function, for example.

Basically, you will receive a push notification informing you of all your plans for the day. There are other amazing features like voice input, automatic erasing of completed tasks, etc.

There's also a free reminder tool that lets you add daily, weekly, and monthly reminders.

Additionally, the mobile app allows you to access your to-do list from anywhere in the world. It also allows you to easily collaborate with your team.

Features

• The Calendar application - The Calendar application allows you to control your tasks in a single view. It also allows you to group all of your commitments under a single dashboard, including social events, business meetings, and more.
• Daily planner - It alerts you every morning to show you your tasks for the day.
• Online personal assistant - The online personal assistant makes appointments on your behalf, searches for offers, etc. In addition, it works like a real assistant.

Pricing

Any.do offers three billing cycles:

• 1 month: $5.99 per month
• 6 months: $4.49 per month
• 12 months: $2.99 per month (You'll save 50%)

Once you upgrade to the Premium plan, you can:

• Color your tasks.
• Personalize themes.
• Set location-based reminders.
• Customize recurring tasks.
• Add unlimited attachments.

You can also get an assistant who works 24*7*365 at a reasonable price. However, you need to ask for the cost.

Try for free Any.do

6. Trello.

Trello is a productivity platform that allows you to collaborate with your team and get more work done in a limited amount of time. Its tables and maps organize your work and help you prioritize tasks.

It is also known for its simple interface, based on the principle of drag and drop. For example, you can easily drag and drop cards containing their assigned tasks from one section to another.

In short, it allows you to create stages for your projects - from start to finish. You can give each sheet a name, assign it to team members, set a due date, etc.

Then there's its built-in workflow automation butler who carries out a multitude of tasks on your behalf:

• Calendar controls.
• Rules-based triggers.
• Due date alerts.
• He creates personalized cards.

Features

• Automation tool - Butler automates the entire task management process by executing multiple tasks, including calendar commands, setting reminders, and more.
• Third-party integrations - Integration with apps like Slack and Dropbox allows you to collaborate with your team.
• Information at a glance - Collaborate with your team by creating different maps, adding activities, setting due dates and reminders, and more.

Pricing

Trello offers three different plans, with monthly or annual subscriptions.

• Free: $0 per user per month (billed annually).
• Standard: $5 per user per month (billed annually).
• Premium: $10 per user per month (billed annually).
• Business: $17.50 per user per month (billed annually).

All plans offer standard features like unlimited personal boards, maps, and lists.

7. TeamWork

Teamwork is a task management platform that is constantly growing in popularity, not only because it's a powerful tool, but also because it's easy to use.

It has an intuitive user interface and allows users to easily manage multiple projects, making it popular with project managers, business owners, agencies, and professional service providers.

Features

• Instantly know what's going on with board views, dashboards, and project health updates.
• Time tracking lets you know how long tasks take so you can plan more effectively.
• The workload function allows you to check the workload of all team members at a glance, so that you can assign and redistribute tasks if necessary.
• Project visualization is easy thanks to Gantt charts, marked calendars, and implementation reports.

Pricing

• Forever Free: Max 2 Projects
• Pro: $10 per user (per year), monthly billing is $12.50.
• Pro: $18 per user (per year), monthly billing is $22.50.
• Contact Teamwork to discuss pricing for businesse

8. Toggl Plan.

Toggl Plan is a task management and team planning software that helps you keep track of your projects online. It's great for keeping an overview of your team's workload and task progress.

Like some of the other tools mentioned, Toggl Plan uses a drag-and-drop interface. It's designed to be simple and easy to use, so no training is required.

This is a great option for people who find themselves responsible for monitoring projects, without having any real project management training or experience.

In addition to managing daily tasks, one of the great assets of Toggl Plan is the monitoring of your team's capacity.

The timeline allows you to see at a glance if people are underemployed or overworked, and when you have space to take on new projects.

Features

• Team and task calendar - View your team's tasks, their availability for new tasks, and the status of work at a glance.
• Tasks and checklists - Create tasks and add details: attachments, comments, tags, and step-by-step checklists to track progress
• Sharing calendars - Calendars can be shared in 2 clicks via a URL that is automatically updated, making it easy to keep customers informed.
• Task tables and statuses - Switch to the kanban board view to switch tasks from “in progress” to “completed.” Create custom statuses based on your workflow.
• Browser extension - Add tasks from anywhere in your web browsers, like email or another tool, using the Chrome extension.

Pricing

Toggl Plan offers 3 different plans:

• Free: $0.
• Standard: $9 per month billed monthly (or $8 billed annually)
• Business: $15 per month billed monthly (or $13.50 billed annually)

Paid plans come with a free 14-day trial period.

9. Jira.

The best for time tracking and detailed planning ($7.50 per month).

Jira is a great option for agile teams to plan, track, and organize tasks. You can create stories and issues for each team member to assign separate tasks.

The total visibility of the maps helps you to monitor the progress of tasks. You can also set different filters for maps, such as released, unreleased, and in progress.

One of its most amazing features is that it allows you to choose your workflow. In other words, you can create your own submission path.

For example, you can assign cards in this order: “Open > In progress > Under review > Final Approval > Done.”

Or you can create any other workflows.

Additionally, you can extend your workflow by integrating it with other business tools that you already use. Jira also has strict security measures in place to keep your data secure.

Features

• Precise estimate - Estimates such as hours, points, etc., help you become more disciplined and effective.
• Scheduling functions - Frameworks like scrum, kanban, and blended methodology allow you to create flexible plans for your team.
• Data encryption - Jira uses strict security policies and data compliance to keep your organization's data secure.

Pricing

The Jira software offers three pricing plans:

• Free: Free plan for up to 10 users.
• Standard: $7.50 per user per month.
• Premium: $14.50 per user per month.

Both paid plans are free for the first week, and no credit card required. You can request custom pricing for 100+ users.

10. Nifty.

The best for a detailed overview of your tasks ($39 per month).

Nifty is one of the best task management apps for getting a detailed overview of tasks. It helps you break down your projects into tasks in order to achieve big goals.

You have three types of views (Kanban view, detailed view, and list view) to visualize all your tasks without missing a step.

Nifty's “My Tasks” section keeps you up to date with your missions and activities and allows you to stay in control of your tasks.

You can even sort all tasks by due date so you know what to finish first. Additionally, you can filter tasks based on due date, milestones, etc. You can also create templates for recurring tasks and use them for future tasks.

The good news is that switching to Nifty is pretty easy as well. It allows you to quickly transfer your pre-existing tasks from platforms like Trello.

Features

• Automate task assignment - When you assign a task to a member from a list, they automatically have access to all tasks on that list.
• Add subtasks - You can add subtasks to set smaller goals and manage your tasks easily.
• Time tracking - Time tracking helps you keep track of your hours and how long it took you to complete a task.

Pricing

Nifty offers four pricing plans:

• Starter: $39 per month, billed annually.
• Pro: $79 per month billed annually.
• Businesses: $124 per month, billed annually
• Business: $399 per month, billed annually.

You can upgrade or downgrade whenever you want. Plus, you get a 14-day free trial to get a feel for the product.

Discover Nifty For free

11. MeisterTask.

Task management for large teams ($8.25 per month).

MeisterTask is a task management tool for teams that allows more work to be done in less time. Its user interface is quite simple and easy to navigate.

All you need to do is focus on three main building blocks: tasks, the dashboard, and projects. On top of that, they offer lots of tutorials and support articles to get started easily.

Other essential features include software for backing up and recovering data regularly, Kanban-style charts, extensive integration with third-party tools, detailed reports and statistics, and more.

You can also become an “observer” and assign tasks to team members and stay in the loop to track progress.

Features

• Time tracking - The built-in time tracker shows how many hours it took to complete a task. It's very useful for team estimates and projections.
• Custom fields - Add custom fields to categorize tasks and information that you need on a regular basis.
• Checklists - Multiple checklists allow you to ensure that all tasks are completed on time.
• Adding attachments - You can add files and other attachments (up to 250) to cards with tasks.

Pricing

MeisterTask offers four pricing plans:

• Basic: free.
• Pro: $8.25 per month.
• Businesses: $20.75 per month.
• Business: Personalized plan.

The basic plan is suitable for simple task management, while the Pro plan allows for extensive integration and automation. On the other hand, the Business plan is for extended group sharing.

Then there's the Enterprise plan, which is suitable for larger businesses that need more advanced custom features.

Discover 100% Free MeisterTask

12. Smartsheet.

Managing tasks using spreadsheets ($7 per month)

Smartsheet is a spreadsheet-based application for managing tasks and plans under a single dashboard. Basically, it works like a spreadsheet with more advanced features for managing tasks. It allows you to store all the tasks you are working on in a single spreadsheet. You can even open them all together in a tabbed view.

You also have numerous tools for creating task overflows, setting due dates for tasks, and breaking down task lines into sublines.

It also allows you to perform other actions such as:

• Add checkboxes for tasks.
• Add attachments to rows that contain tasks.
• Comment on tasks to describe anything in detail.

Features

• Conditional reminders - You can set conditional reminders to get regular updates on the status of a task. For example, you'll get reminders when a task reaches an important milestone or when the due date approaches.
• Multiple views - Visualize your tasks effectively using different views, including the grid, Gantt, map, and calendar.
• Reports - The reporting function allows you to combine all of your data and task information into a single overview.

Pricing

Smartsheet offers two standard pricing plans:

• Pro: $7 per user (minimum 3 users) per month billed annually.
• Businesses: $25 per user (minimum 3 users) per month, billed annually.
• Company: Contact them for a personalized quote

Both plans come with standard features like simplified administration, multiple views, support and training, etc. You can also request a custom plan for advanced features that are not available with either of these plans.

13. Sendtask.

Free task management app for easy collaboration.

Sendtask is a task management tool that allows you to create to-do lists for your tasks. It allows you to collaborate with your team, customers, and suppliers from a single dashboard. The most amazing thing is that your suppliers and customers don't even need to have an account — they can still collaborate with your team.

Besides the onboarding process, automatic reminders and direct integration with Slack are other benefits. Furthermore, the software is still in its beta version, so it is free to use. The official site also claims that the current features will always remain free — so that's another piece of good news for you.

Features

• Manage tasks directly from your inbox - You can follow the progress of your tasks and manage everything directly from your emails. Neither your team members nor your guests need Sendtask accounts to access them.
• Recurring tasks - You can set specific tasks, so that they are repeated according to your schedule. You can also break tasks down into subtasks for better task management.
• Collaboration features - You can give instructions to your team through comments, add links and attachments, assign tasks to anyone you want, etc. All of these task management features help you easily collaborate with your team.

Pricing

The software is still in its beta version and is free for an indefinite period of time.

FAQs

What is task management software?

Each existing project includes multiple small tasks. It is by addressing, managing, and completing all of these tasks that a business operates.

Simply put, task management software is an online tool that helps manage tasks, including estimating and scheduling, time tracking, and is a collaborative task management tool to help team members complete projects.

They range from managing simple to-do lists and helping teams work to chat functionality and advanced work management features. Businesses need to be clear about their goals in order to maximize the benefits of these tools.

Task management software should help small and large businesses, freelancers, and anyone in between to clarify their planning process and consistently execute their individual tasks.

What should you look for in task management software?

Here are some of the standard features to look for in task management software:

1. Manage all tasks on a single platform - The software should allow users to manage all tasks on a single platform. You should be able to delegate and track tasks directly from your dashboard. For example, Asana. It allows you to manage all your tasks directly from its dashboard.
2. Seamless collaboration - Managing tasks in any business requires collaboration. So your task management tool should be able to share files, comments, ideas, etc. It helps all team members keep track of tasks from the same page.
3. Automation - Businesses today need the power of automation. It's helpful to have a tool that can create automated workflows to improve your time management.
4. Free trial - You can't know which software will work best for your business. That's why it's a good idea to try different ones and experience them firsthand. Task management tools like Monday.com offer a free 14-day version. This allows you to judge its merits without any investment.
5. Integration with third parties - Task management software should offer extensive integrations with third-party applications for seamless collaboration. For example, Monday offers integration with Zoom, Slack, Zendesk, Salesforce, Outlook, Excel, Jira, etc.

Also, remember that the more user-friendly the workspace of the software you have chosen, the easier your team's professional life will be. It will be easier to identify dependencies between tasks and develop an action plan based on a list of priorities.

The right task management system will help with project planning and execution, giving recipients the power to use such a list application to know exactly what they need to do.

Summary.

Finding the right task management software should be easy now with this review.

All of these task management tools can help you get organized, track the progress of your project, and collaborate with your team.

These are standard features that you'll find in almost all of these applications. However, you need to focus on other critical elements before making your final decision.

• For example, if you're looking for a simple to use tool with a drag-and-drop user interface, you can opt for tools like Trello or Asana.
• For better time tracking functions, MeisterTask is a great option.
• If you're on a tight budget, you can try free tools like Sendtask and Any.do.

Which of these task management tools do you plan to use? Let me know in the comments below.

Further reading on Adamenfroy.com: For more software reviews, check out my guides to the best project management software, of the best OKR software and the best business process management (BPM) software to be used this year.