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If you're looking for a time tracker, you've probably heard of Toggl.
But do you already know all the ins and outs of Toggl, what it can do, and how it compares to others time tracking apps ?
When it comes to buying a time tracking app, you have a lot of options. Before making a decision, you want to make sure you know everything there is to know about the app you're considering buying.
This article will give you a better overview of Toggl to help you determine if it's the right tool for you.
What is Toggl Track?
This popular cloud-based time tracking app is one of the easiest to use time tracking tools out there.
It's interesting for a number of reasons, but you might be interested to know that you can use it both online and offline. It's mostly web-based, but there are apps for desktop, iOS, and Android computers that sync with each other in real time.
Now that we have a general idea of what Toggl is, let's take an in-depth look at its features and benefits.
History of Toggl Track
Toggl Track is an online time tracking tool that was launched in 2006 by the Estonian entrepreneur Alari Aho.
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Initially, Aho was looking for a way to measure the time he spent on his software development projects, but he quickly realized that others might need a similar tool. With the help of his co-founder friend, Kauri Reinmann, Toggl Track was created to meet the needs of anyone who wants to measure the time they spend on projects and tasks.
Since its launch, Toggl Track has become a popular tool for freelancers, small and medium businesses, and even large businesses, with over 5 million users worldwide.
Toggl has since evolved to include a range of productivity tools such as project and task management, time reports, as well as syncing with third-party tools like Trello and Asana.
Who is Toggl Track for?
Toggl Track is a time tracking tool designed for consultants, freelancers, and independent contractors.
The tool was created by an Estonian software consulting company that was looking to record billable hours and provide more transparency to its customers.
Since then, Toggl Track has been committed to protecting the privacy of individuals above all else, unlike other time tracking tools that highlight large businesses:
- Toggl Track is for freelancers, small teams, and independent contractors.
- Their anti-surveillance policy guarantees the privacy of individuals above all else.
- Toggl Track does not offer proof of work features to avoid constant requests for updates.
- However, if you need more visibility in your remote team, Toggl Track won't be able to provide it.
Toggl Track is a time tracking tool that is primarily aimed at freelancers, small teams, and independent contractors. Their anti-surveillance policy guarantees the privacy of individuals above all else, but if you need more visibility in your remote team, Toggl Track won't be able to provide it.
Interface and applications
Toggl is a time tracking tool that allows users to track hours worked on different projects and clients. In this article, we are going to explain how to use Toggl in an efficient and fast way.
- Easy to use: Toggl is easy to use because it comes in a timer format. Simply start the timer for each work session and stop it when you're done. Toggl then records the time spent on each project or customer for easy billing.
- Effective organization: Toggl has several classification tools to help organize time tracking, such as creating projects, customers, teams, workspaces, and labels. These tools make it easier for users by making time tracking more organized.
- Varied applications: Toggl has desktop applications, mobile applications, browser extensions, and a web application. Desktop applications are useful for collecting data when you are not online, while the web application is great for generating reports. Apps and sync work smoothly, so you can continue to track time without interruption.
Toggl is a simple and effective tool for tracking working time on various projects and customers. With its multiple functionalities, Toggl is easy to use and allows efficient organization for users.
Features
1. Management of team members and projects
When it comes to team management, Toggl Track meets basic needs but falls a bit short of other time tracking options on the market. It does offer a few useful features to help keep your team organized, though. You can set reminders, send email alerts about project deadlines, and see your team's bandwidth from a handy dashboard. Even on the free version, you can create multiple projects without limits. However, if you want to create subtasks within these projects to track time, you'll need an upgrade.
However, if you're looking for productivity data or proof-of-work features, Toggl Track isn't your best bet. Since this tool doesn't capture any productivity metrics, you may be missing out on some of the critical early signs that there are issues with your workflow. Some users also point out that they would like to have planning tools in the software so that they can make decisions about teams and coverage based on time and deadlines.
2. Payroll and billing
The amount of time your team tracks in Toggl Track can be handy in helping you complete payroll timesheets.
You'll have to do it manually or use an integration, but this time tracking is more accurate and reliable than timesheets submitted regularly.
If you work with customers and bill by the hour, Toggl Track's Starter plan or higher is also a reliable way to track your billable hours. You can use this tracking time to help you create invoices based on real-time data entry, although billing customers is a manual process. There is no integrated billing tool.
3. Reporting
Tracking time is great, but if you can't learn from it, you might as well use a timer. Reports make all the difference.
Summary reports show the amount of time monitored broken down in a variety of ways. For example, you can see how much time was spent on different projects or how many hours were recorded by your team on a given day.
Detailed reports are a closer look at how much time is being tracked. In Toggl Track's detailed reports, you can change the time entries.
Keep in mind that you can only add time for your team members with a Premium plan subscription, though. Weekly reports are a basic summary of how much time your team has been tracking each week.
These reports can be exported as a PDF or CSV file, which is useful if you're using Toggl Track data to fill out timesheets.
Reporting in Toggl Track is intuitive and simple. You can easily look at different date ranges, projects, or team members to see time tracking data. The paid levels offer a few more features. At the Starter level, you can save reports so they're easy to find. Premium and Enterprise members can schedule email reports.
There are some limitations to creating reports in Toggl Track because the software only collects time tracking data. There's no way to assess productivity or confirm that your team members have been tracking time on the right projects.
For freelancers and most small teams, the simplicity of Toggl Track reports is only a minor annoyance at worst. In fact, some teams prefer less information because they see what they want to find more quickly. Teams that need more visibility around their time tracking should consider one of a few similar services that include more robust time audits.
Integrations
If you need to integrate a business application with Toggl Track, chances are you can do it easily. It supports a long list of productivity apps and other tools used by freelancers and small businesses, like Asana, Bugzilla, Freshdesk, GitHub, GitHub, Google Drive, Google Drive, Google Drive, Jira, Jira, LiquidPlanner, QuickBooks, Slack, Trello, Wrike, Zendesk, Zapier, and many more.
The list is long. It also offers an API so that organizations with programming know-how can create all the integrations they need.
Toggl Track currently offers over 100 integrations for apps like Asana, Todoist, Slack, Trello, and Salesforce. When you use these integrations, Toggl Track becomes a more powerful tool for:
1. Project management software
- Asana
- Trello
- Jira
- Notion
- Map of Toggl
2. HR and accounting
- Xero
- Spidergap
- Zoho Books
3. Customer Support Department
- Salesforce
- Freshdesk
- Zendesk
Integrations are a smart way to get more features for Toggl Track. Plus, some of the native integrations put a timer button directly into the tools you use every day like Jira and Salesforce. If you want to connect your own tool to Toggl Track, there's an API to make that possible. For example, you might want to connect your internal task management software to automatically import tasks.
Overall, Toggl Track's list of integrations gives you more flexibility and convenience.
Pricing
Toggl Track is a time tracking tool used to track time spent on projects, customers, and tasks. The tool offers four levels of service, each with different functionalities to meet the needs of different types of users.
- Toggl Track offers a free plan that offers all the basic features, such as timeline, automatic tracking, weekly reports, changing time tracking, downtime detection, and offline tracking. It is ideal for solitary workers and small groups with light needs.
- The Starter plan costs $10 per person or $108 per person per year and offers features like billable rates, time rounding, saved reports, time estimates, tasks, project templates, and calendar integration.
- The Premium plan costs $20 per person per month or $216 per person per year and adds additional features like time tracking reminders, scheduled reports, time audits, overviews, project dashboards, project dashboards, an admin dashboard, an admin dashboard, the ability to add and lock time entries and mandatory fields.
- Finally, the Enterprise plan offers custom pricing and includes all the features of the previous plans, as well as priority support, training, and customizations.
Toggl Track offers a range of plans to meet the needs of different users. Whether you are a solitary worker or a business, there is an option to help you track time effectively and manage your projects more effectively.
Alternatives
While Toggl has a lot of features and benefits, it's important to remember that there are several time tracking apps on the market. Which time-tracking app you end up choosing will depend on the size of your team, their needs, and your budget.
1. Time Doctor.
One of the best Toggl alternatives is Time Doctor.
Time Doctor has more robust features and is better suited to businesses that have a greater need for more accurate and intensive tracking and reporting tools.
For example, Time Doctor doesn't just track time, but it also tracks tasks, provides screen monitoring, payroll and billing capabilities, and powerful reporting tools.
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2. HubStaff.
Hubstaff is a great Toggl Track alternative with smart features like offline time tracking and an easily accessible dashboard. If you're looking for more visibility, Hubstaff offers 18 different reports that help you increase visibility and maximize productivity. You can run reports to:
- Time and activity
- Weekly budgets
- Aging invoices
Hubstaff stands out for its proof-of-work and inactivity detection features. With activity levels, website and app usage reports, and optional screenshots, you'll never have to wonder if the work is actually being done. For example, you'll be able to see if freelancers are charging you for time while working on other clients. Custom billing and integrations with Asana, Wrike, and other project management tools make Hubstaff a great tool for big teams.
3. Clockify.
The main Alternative to Toggl. Clockify takes everything that's good in Toggl (simplicity and ease of use), improves it, and offers it for free.
When it comes to Clockify, adding tasks and billable rates as well as setting time estimates are available with a free plan, while these options are only available with Toggl's paid plan. Additionally, Clockify has several
How can I make time tracking more effective with Toggl?
Toggl also strives to facilitate the entire time tracking process, both in a 12-hour and 24-hour format. As such, they offer a wide variety of features to their application.
With Toggl, you can remove unwanted entries. You can do this either on the timer page or on the detailed report. That way, you don't run the risk of reporting hours when you're not actually on time. You can also bulk edit your time entries at any time if you prefer to deal with indiscretions this way.
Toggl also provides a way for you to add time manually. All the time does not need to be monitored in real time, and sometimes you will have to perform professional tasks that are not on the computer. For this, there is the option of adding time manually.
Another great feature of Toggl is the ability to record every program and website you've visited for more than 10 seconds.
That way, you get a comprehensive view of which sites you spend the most time on and which sites you spend the least time on. This information can give you important insights into how you spend your time, and can help you better plan and allocate your time to future projects.
Are you interested in automatically tracking your time? Great!
You can do that with Toggl. Toggl has an automatic tracking system that starts tracking time when certain programs or keywords are triggered. You can determine in advance what these triggers are. Then you don't even have to worry about clicking the “start” and “stop” buttons.
Just open your computer or mobile device and get to work, and Toggl will do all the work for you behind the scenes.
You can also benefit from the same advantage listed in the previous paragraph with keyboard shortcuts. It's just as easy to click a start or stop button or pre-select your triggers, but if you're the type who prefers keyboard shortcuts, Toggl has got you covered.
As a remote worker, or remote worker manager, you know that sometimes you need a bit more information than just time spent working. For this, there is the “Tags” function. With tags, you can add comments to any time entry. This could be information that you have already billed for a certain amount of time or any other information that is of interest.
Have you ever been working and walking away from your computer to do something that has nothing to do with work? Toggl has a plan for that as well. Toggl has a feature called “inactivity detection.” It tells you how much time you spent away from the computer. Then, you can decide to remove the inactivity entry or add it as a new entry.
What if you work offline? Will Toggl keep up with the weather for you in that case? Yes! You don't need to have network connectivity to track your time. Feel free to work online or offline, and rest assured that you'll always have an accurate reading of how long you've spent working.
The last feature worth noting is the “Pomodoro timer.” This timer is there to help you remember to take breaks. Sometimes it's easy to get lost in work and forget to get up and breathe a little. With the Pomodoro Timer, you don't have to worry about overexerting yourself.
Toggl has a lot of great features that will allow you to track the time you spend working more effectively.
How do reports work with Toggl?
Toggl offers advanced reporting features that are only available with Starter, Premium, or Enterprise accounts. Some of Toggl's reporting features include:
- Scheduling email reports: You can save report filters, bookmark the report, and choose who you want to send the report to. This feature allows you to no longer have to worry about forgetting to submit your scorecard.
- Time checks: Time audits help you filter out suspicious entries by verifying their accuracy.
- Locking time entries: You can lock previous time entries so your employees can't go back and change them.
- Entering billable rates: You can see how much you've earned with each job and determine which projects are worth your time.
- Rounding to the desired time range, exporting reports to PDF or CSV XLS, inserting your company logo, and adding bookmarks to reports.
The Toggl dashboard provides a summary of how you spent your time and/or how your team members spent their time. You can filter, sort, visualize, and export your data in a variety of ways.
Toggl's reporting features are useful in ensuring that timed reports are accurate and complete. This makes it easier to track time and manage projects more effectively.
FAQs
Below are some frequently asked questions about Toggl Track.
What are the benefits of using Toggl Track?
Toggl Track users can benefit from the ability to closely monitor employee productivity in order to potentially save time and money.
The app makes it easy for organizations to track work efficiency, celebrate exceptional performance, and identify opportunities to help employees achieve efficiency and productivity gains.
The system also helps users complete projects on budget through detailed reports and forecasting capabilities. Toggl Track users can also benefit from the system's compatibility with almost any device, as well as external integration support that allows them to establish efficient work processes while meeting the particular business goals of their organization.
Does Toggl Track support mobile devices?
Toggl Track supports the following devices: Android (mobile), iPhone (mobile)
What other applications does Toggl Track integrate with?
Toggl Track integrates with the following applications: Asana, Basecamp, GitHub, GitHub, Jira, Microsoft To Do, Notion, Salesforce Sales Cloud, Trello, Basecamp, Trello, WordPress, Zapier
How does Toggl help with team management?
In addition to a project management dashboard, Toggl has a team dashboard. This dashboard will show you what everyone has been up to in the last 9 days, and show you detailed time tracking information for each member of your team.
The Toggl team dashboard allows you to create user groups, add time for team members, change the time for team members, and give different levels of access to team members in case you have team members who need more access than others.
Toggl is great for tracking individual time, but it's even better for tracking the time of your entire team.
Final Verdict
Toggl has lots of time tracking features and benefits and works well for businesses that have basic time tracking needs.
If you're looking for a time tracking app that has more integrations, more features, better flexibility, and the ability to bill, then you might want to look at another time tracking app.
In addition, applications such as Monday or Clickup will allow you to manage any project.
