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What is Calendly?
Calendly is a software that makes it easy to schedule meetings. Using Calendly, users can send a link that connects to everyone's calendars and makes it easy to schedule a time that works for everyone.
Calendly is undeniably popular, but there are tons of Calendly alternatives that can be useful for those who need different features.
For example, if your team needs an appointment scheduling workflow or a more advanced calendar setup, Calendly might not be the best option.
It does not offer additional settings for booking pages, such as discount codes or different reservation types depending on customer types.
However, for users who are looking for a simple tool for organizing meetings, Calendly is a great free option. For any other need, numerous alternatives to Calendly could be suitable.
Before we go through all of the options available to you, let's first talk about the features of Calendly and why you might want to look for an alternative to Calendly.
Calendly features
- Feature-rich free plan
- Functional and free API
- Team or individual planning
- Multiple calendar integrations
Pros
- Easily integrates with multiple calendars
- Includes basic automation, such as reminder emails for attendees and organizers.
- It is easy for all parties to reschedule the appointment.
Cons
- To collaborate on events, attendees need to be users of your account.
- There is no option to add brand or business assets.
- Minimum options for booking appointments or paid meetings.
While Calendly meets the needs of basic users, there are tons of conditions that it simply won't work for. For example, users need to be members of a specific plan to participate in collaborative events, which means pricing can quickly become expensive.
Likewise, if you need to mark or white label your planning pages, Calendly doesn't offer that option. Luckily, there are plenty of Calendly alternatives that offer this feature. Whether you're working with a small team or a large team, a planning tool is a key part of your meeting management software.
What are the best Calendly alternatives?
Here are the top seven Calendly alternatives that we recommend.
1. HubSpot Meetings.
Like Calendly, HubSpot Meetings Use a meeting link that links directly to your team's calendars to quickly and easily find a time that works for everyone. You can also integrate your meeting links directly into your landing pages so that leads and leads are added to your sales funnel right away.
Why is it a great alternative to Calendly?
HubSpot Meetings is built on top of HubSpot's free CRM, which means your meetings are part of your customer relationship data. When a prospect or customer schedules a meeting, their contact record is created or updated, keeping all of the information in one place.
Sales or support representatives can then add meeting details and call logs to the contact, with any historical information already available in the contact record.
Whether your HubSpot planning links are used in marketing campaigns, in saved responses for your customer-facing teams, or in playbooks run by your customer success or sales team, you can be confident that every event in the buyer journey is stored directly in your CRM for follow-up.
Additionally, HubSpot Meetings offers more robust booking features, such as round-robin assignments and group meetings.
Who is it best for?
HubSpot Meetings is the ideal solution for small and medium-sized businesses. While individuals can benefit from the full range of HubSpot Meetings features, it's better suited to teams that work together using sales and CRM tools.
HubSpot Meetings has an additional impact for teams that already use or want to use HubSpot CRM.
Pricing
The HubSpot Meetings feature is available for free, and additional features are available in the premium editions of HubSpot Sales Hub and Service Hub.
Features
- Integrated connection with Google Calendar and Outlook 365.
- Native integration with HubSpot's free CRM and other essential tools.
- Easy-to-use design functionality for landing pages
- Automatically track contacts in HubSpot CRM to keep things clean and provide cross-sectional context.
- Embed your calendar schedule link anywhere.
- Intuitive group and round-robin scheduling.
Start with HubSpot Meetings ->
2. Doodle.
Doodle is a great alternative to Calendly, although its functionality is almost entirely different from that of most popular meeting schedulers.
Instead of using a calendar link with direct integration into your calendars, Doodle creates a meeting poll, suggests a few different times and dates that work, and then allows meeting participants to choose the suggestions that work best for them.
This takes a bit longer than a direct link but offers additional features, making it a great alternative to Calendly for teams that need to gather the availability of multiple people.
Why is it a great alternative to Calendly?
Doodle, like Calendly, offers a comprehensive free package that allows you to schedule as many meetings as you want across multiple time zones.
However, Doodle works differently from Calendly, as it allows multiple participants to find the best time to meet, rather than letting one person choose the best time.
Who is it best for?
Doodle is a great alternative to Calendly for meetings with lots of people across different time zones. It's also very effective if you're not sure which email/calendar provider is being used by the people you're planning your meeting with.
Finally, its simple design makes it easy to use for people with little technical knowledge. So, if your business is working with people who are not familiar with technology, this may be a good option for you.
Pricing
Doodle offers a free 14-day trial, after which users can use the basic plan for free or upgrade to the Premium plan for $10/month or Pro for $150/month. After that, users can buy a monthly or annual subscription.
Features
- Easy to use email confirmation and reminder functionality.
- Free planning surveys for multiple users.
- Simple visual interface.
- No account is required for meeting participants.
- Synchronize the calendar as required with built-in calendar providers.
3. SimplyBook.me.
SimplyBook.me is a great alternative to Calendly, focused on use by businesses and groups rather than individual programming.
Like Calendly and other Calendly alternatives, it offers an option to send a programming link that provides the available times in a specific window, as shown in the screenshot above.
Why is it a great alternative to Calendly?
Unlike other Calendly alternatives, SimplyBook.me offers the ability to create entire portals and applications that customers can use to book appointments.
It's easy to create custom landing pages and white label applications that look like they were designed specifically for your business. SimplyBook.me also offers programming links, but the real benefit of this Calendly alternative is its design functionality.
Who is it best for?
SimplyBook.me is a great alternative to Calendly for businesses that offer products by appointment, like massage studios, hair salons, or doctor's offices. It's also HIPAA and SOAP compliant, making it even better for medical practices.
Pricing
SimplyBook.me offers a 14-day free trial and then a limited free plan after that. To acquire advanced features, users need to upgrade to a different subscription level.
Currently, SimplyBook.me is offered annually (at a 17% discount) or monthly. Pricing starts at $9.90 per month.
Features of SimplyBook.me
- Market-focused integrations with Instagram, Facebook, Google Business, and WordPress.
- An easily accessible API makes it easy to integrate any product that SimplyBook.me is not already connected to.
- Payment customizations, such as coupon codes or custom required fields.
- An in-person point of sale offer to facilitate making appointments and paying at the office.
- Customizable notification and email settings to get the exact pace for your customers.
4. Vocus.io.
Vocus.io is a marketing tool that also acts as a 1:1 meeting planner. Like other Calendly alternatives, it offers users a way to create custom meeting links, including the time, date, and timeframe in which they are available.
It also offers useful features like short-term meeting cancellation rules and meeting stamps.
Why is it a great alternative to Calendly?
Like many alternatives to Calendly, this tool allows you to integrate functionalities and send a link by email or on social networks. However, Vocus.io is much more than just a meeting planner: it's a complete marketing suite.
So, unlike some of Calendly's other alternatives, you have access to email scheduling and campaigns, in-depth analytics, and other useful tools for tracking customer engagement.
Who is it best for?
Vocus.io is great for businesses with established marketing teams or customer voice capabilities that can take advantage of all of the fantastic tools it offers. If you are only looking to create a schedule, these functions may exclude this software from your needs.
Pricing
Vocus.io offers a 30-day free trial. After that, you can buy a basic, starter, or professional version of the product. Then the pricing starts at $5/user/month.
Features
- Complete personalization and white labelling of the customer experience.
- Deep integrations with popular tools like Salesforce, Zapier, and Zoom
- The handy Chrome extension lets you access features no matter where you are.
- Easy to use page editor and custom field functionality.
- Advanced analytics and marketing tools.
5. Calendar.com.
Calendar.com is an alternative to Calendly that offers both the scheduling link functionality and a virtual survey option like Doodle. It is one of the most important Calendly alternatives for businesses looking to personalize their scheduling functionality.
Why is it a great alternative to Calendly?
Calendar.com is a great alternative to Calendly because it's truly one of the most robust tools for improved meeting scheduling.
For example, rather than simply setting the time and date of the meeting, Calendar.com will also select specific nearby restaurants for the meeting platforms. Such a feature may prove excessive for some, but this addition could be beneficial for people who have numerous work lunches or personal commitments.
Who is it best for?
Calendar.com is a Calendly alternative that works well for businesses and individuals. It is more suitable for businesses or users with “boutique” meetings because of its considerable personalization potential.
Pricing
Calendar.com offers a free 14-day trial with no commitment. Then, users or small teams can use the basic plan for free or upgrade to the standard plan for $6/user/month or the pro plan for $8/user/month.
Features
- Extensive reporting functionality.
- An overview of all upcoming meetings across all calendars that you connect.
- The mobile feature makes it easy to check your calendar wherever you are.
- Create events in your regular calendar application and sync them with Calendar.com.
- Extremely customizable meeting types.
- Team planning capabilities.
6. Acuity Scheduling.
Acuity Scheduling is one of the most well known Calendly alternatives on the market. Although individuals Or the Businesses can use numerous other alternatives to Calendly, Acuity is better suited to businesses with more robust planning needs, like doctor's offices, salons, or technical workers, like plumbers.
Why is it a great alternative to Calendly?
Acuity is a great alternative to Calendly for businesses that need something a bit more robust. It offers a ton of features, features that are well-tested and supported, and covers almost every function that other Calendly alternatives provide. For example, while most alternatives to Calendly offer the option to set up reminders for customers, Acuity Scheduling offers a feature that allows employees to receive reminders to set up meetings, calls, or facilities to use.
Who is it best for?
Service businesses can use Acuity to allow their users to purchase products and schedule their services simultaneously. It is not suitable for individuals looking to do 1:1 programming.
Pricing
Acuity offers a seven-day trial and otherwise charges an annual or monthly plan. The cheapest program starts at $15/month, and the most expensive is $50/month.
Features
- Affordable pricing plans, although there is no free version.
- In-depth, integrated data analytics to track key business indicators.
- Multiple integrations with essential software like Zoom, Mailchimp, and various calendars.
- Features that are easy to add, like coupon codes, admission forms for medical and dental practices, and additional fields that are fully customizable.
- Internal reminders to employees about upcoming meetings and how to prepare for them
7. Appoint.ly.
Appoint.ly is an alternative to Calendly that offers features that cater to a variety of different segments. For example, you can personalize the different types of meetings you schedule.
For a single meeting holder, you can offer the possibility of organizing workshops, courses, visits, events, or 1:1 calls.
Why is it a great alternative to Calendly?
Appoint.ly is a great tool for all users who don't have their own website or a place to incorporate planning. For example, if your business only operates via Facebook or Instagram, Appoint.ly allows you to schedule your events.
The Appoint.ly feature allows businesses to easily set business hours, sync all calendars, and allow for completely free booking, based on customer needs.
Who is it best for?
Appoint.ly is great for individual owners and businesses. It's especially useful for firms that don't have dedicated websites, as it allows subdomains to be created and used on all paid plans.
Rates
Appoint.ly offers a free 14-day trial and no free plan. If your business is looking for more advanced features, their lowest level (Pro) starts at $10 per user per month. You can also buy an annual subscription at a 20% discount.
Features
- Booking on Facebook and on the website.
- Easy-to-use customization to add offers and discount codes.
- A guest login, so temporary partners or presenters don't need a dedicated, paid account
- Payment processing via Paypal.
- Customer verification to protect against robots.
Conclusion
Whether you're just starting out with meeting schedulers or have been using them for years, there's a Calendly alternative that fits your needs. Start by looking for an alternative to Calendly that fits the size of your business and reduce it based on features and functionalities.
For example, do you need a tool that takes surveys, or are discount codes critical to your payment functionality? By reducing your needs, it will be easier for you to identify the Calendly solution that best suits you.
If you're looking for more ways to boost your sales operations, check out my other software reviews of commercial management And the CRM software.
