What is Google Forms?
Google Forms is a online survey software based on the cloud that helps businesses and individuals to create free surveys.
Accessible through a Google account, Forms surveys have several advantages, such as unlimited survey questions and answers.
Thanks to the native integration with Google Workspace, the form application is also great for collaboration and connection within an organization.
The good news is that the Forms survey platform is just about the best free survey tool out there.
If you're looking for a comprehensive suite of features for creating and customizing survey responses, there are definitely better options out there such as Zoho Survey and SurveyMonkey.
(2023 update)
Features
Despite some limitations, the Google Forms form is an easy to use and free online survey form that can meet a lot of basic needs.
Its integration with Google Workspace makes it easy to collaborate and share, and while its response analysis tools are limited, you can leverage Google Sheets for deeper analysis of survey responses.
1. Types of questions in your surveys
The Google Forms platform offers a list of multiple choice, short answer, and dropdown question types.
You can also allow respondents to upload their own files from your survey forms.
However, it doesn't offer options for generating types of survey questions based on media such as videos or images, or for digging deeper into a topic or integrating payments.
2. Validation of form responses
Forms excels at validating form responses.
It offers a variety of validation options in surveys and you can choose different outcomes for the types of questions that validate a survey.
3. Creating online quizzes
The Google Forms form is also a good tool for creating online quizzes thanks to its immediate scoring feature to get answers.
4. Survey logic
The survey logic in this Forms form is average.
However, it is the only online form that offers free conditional logic to get better survey responses.
This distinguishes the Google Forms form from other free versions of survey tools.
However, conditional logic controls on Google Flow survey quizzes are limited.
5. Collaboration and sharing
In 2020, Google rebranded its G Suite productivity suite into Google Workspace, a cloud sync ecosystem.
Google Forms questionnaire forms are in this logic, allowing you to share, modify and collaborate on form responses within a team or with recipient contacts.
6. Analysis of responses
Despite Google's leadership in business data, like Google Analytics, Google Forms surveys are surprisingly limited in terms of analytics tools.
However, you can access form responses directly in Google Sheets and see survey responses in a spreadsheet.
In Sheets, you can dive deeper into form responses by exploiting visualizations and pivot tables.
7. Add-Ons
You can improve your Google Forms form experience with add-ons that can help you build new surveys.
You can also connect your forms to third-party tools and integrate your Forms form data with other G Suite applications (like Google Sheets).
- โForm notifications: Use it to send personalized email notifications to you and your respondents For example, if you want to send them the details of the form results in real time, or thank them for completing the form.โ
- Form Limiter: If you need to limit the number of responses on the Google Forms form in a survey or survey, use FormLimiter to set a maximum number of responses at a date and time, or when a spreadsheet cell equals a value. For example, after reaching the limit of 1000 responses, or the date of 05/05/2023, the add-on will automatically close your form.โ
- Form Ranger : With this add-on, you can fill in multiple choice, list, checkbox, and grid options from columns in any Doctopus sheet or list on the Google Forms form.โ
- Data scope: Collect data offline on Google Forms quizzes, manage teams in the field, and share business information. This feature allows your respondents to respond to personalized mobile forms from their devices.
Google Forms integrations
Google Forms, as a component of Google Workspace, has a perfect integration with Google's suite of applications.
Google form integrations
- Enables effortless interaction with other Google applications including Docs, Sheets, Slides, Gmail, Calendar, and Google Drive.
- This makes it easy to centralize and organize all of your survey data in a single ecosystem.
Microsoft Office integration:
- With robust support for Microsoft Office, you can also use applications like Excel.
- This provides more flexibility for those who prefer to work in the Microsoft environment.
Zapier integration:
- Google Forms quizzes are also supported by Zapier, allowing you to create hundreds of automations with your favorite applications.
- This integration opens up a world of efficiency, automating investigative processes to save time and energy.
In conclusion, although Google Forms does not have the same need for third-party integrations as other survey platforms, its compatibility with Google, Microsoft Office, and Zapier applications provides users with great versatility and efficiency. Learn how Google Forms can help you automate and organize your survey processes hither.
Alternatives to Google Forms
Google Forms is a free, user-friendly survey tool that makes it easy for you to gather information and feedback.
However, while Google Forms quizzes offer convenient features, they may not meet all survey and data collection needs.
Here are three noteworthy alternatives that offer different features and options.
1. SurveyMonkey
SurveyMonkey is an online survey alternative and platform known for its scalability and flexibility.
Features
- Surveymonkey offers 21 different types of questions for surveys for your business.
- Allows you to control who can respond to your surveys.
- Has integrated tools for conducting market research.
- Surveymonkey converts survey data into custom reports and charts for easy analysis.
Pricing
- Surveymonkey Basic is free.
- Surveymonkey Standard is $25 per month.
- Surveymonkey Advantage is $32 per month.
- Surveymonkey Premier is $99 per month.
SurveyMonkey is a robust option for those who need a more versatile survey tool for effective questionnaires.
2. HubSpot Forms
HubSpot Forms is an all-in-one alternative and solution that's part of HubSpot's comprehensive marketing suite.
Features
- Enables seamless integration with HubSpot CRM to collect the data needed beyond the questionnaires.
- Includes email marketing, customer relationship management (CRM), and sales tools.
Pricing
- The free plan has up to 1,000,000 contacts.
- The Starter plan is $45 per month.
- The Pro plan is $800 per month.
- The Enterprise plan is $3,200 per month.
HubSpot Forms is ideal for businesses looking to manage multiple aspects of the sales process in one place with these questionnaires.
3. Typeform
Typeform is an alternative recognized for its minimalist, design-oriented user interface for any business.
Features
- Free plan limited to a certain number of questions and 100 answers per month.
- Proposes a multi-branching logic for questionnaires, guiding users through different form paths according to their answers.
Pricing
- The Basic plan is free.
- The Essentials plan is $35 per month.
- The Professional plan is $50 per month.
- The Premium plan is $70 per month.
Typeform is an excellent choice for those who value a high quality user experience for their quizzes.
Pricing
The Google Forms form is a valuable tool in the Google Workspace suite, offering unparalleled accessibility thanks to its flexible pricing model.
Google Forms Free
- Google Forms is completely free for all users. This allows surveys to be created, shared, and analyzed at no cost.
- It is an ideal solution for small businesses or individual users with basic survey needs.
Google Workspace
- Although you can use the Google Forms form for free, it is an integral part of the Google Workspace application suite.
- Google Workspace has various pricing plans that provide additional features and extended collaboration capabilities.
Google Workspace subscription
- Google Workspace subscriptions are tailored to the size of your organization and the features you need.
- They have more storage space, advanced security options, and improved collaboration features.
Google Forms has great value as a free tool. However, for those who need more features and collaboration capabilities, considering a Google Workspace subscription could be beneficial.
To learn more about Google Workspace pricing plans, click hither.
Security and Privacy
Data security and privacy are key elements in our digital age. Google Forms has measures in place to ensure that both aspects are respected. Below, we'll explore how Google Forms keeps your data secure and private.
Data security
Google places the security of its users' data at the top of its priorities. Like all Google products, Google Forms benefits from robust security measures. These measures include:
- Secure data transmission: Google Forms uses the HTTPS protocol to transmit data. This encrypted transmission method ensures a secure connection between the user's web browser and Google servers. The information you collect via Google Forms is thus protected against data interception during transmission.
- Secure data storage: Data collected by Google Forms is stored in secure Google data centers. These centers are protected by advanced physical and logical security measures to protect against unauthorized access and natural or artificial disasters.
Confidentiality
Google is known for its strict and transparent privacy policy. Here's how Google Forms keeps your data private:
- User rights: Google respects the rights of users regarding data protection. You have full control over your data. You can access, rectify, delete, or even export your data at any time.
- Compliance with the GDPR: Google Forms complies with the General Data Protection Regulation (GDPR) of the European Union. This means that Google Forms adheres to the principles of data minimization, transparency, and necessity. Users have the right to know the use of their data, to withdraw their consent at any time and to request the deletion of their data.
Customer Support
Google also offers discussion forums where users can ask questions and share ideas.
These forums are moderated by Google experts who can provide answers and helpful tips.
Here are the Google Forms customer support options:
- Online support: Google Forms has an extensive online help center with detailed articles, user guides, and solutions for common problems.
- User community: Google has an active user community where you can ask questions and get support from other Google Forms users.
- Discussion Forums: Google offers discussion forums where you can ask questions, share ideas, and get answers and advice from Google experts.
Ultimately, while Google Forms does not offer direct customer support, the numerous online resources and active user community ensure that you will get the help you need to resolve any issues you may encounter.
How do I create Google forms?
As you would expect with Google applications, Google Forms is basic to use, with a simple interface and a clever menu system.
But, again, this is an area where Google excels, and the drag-and-drop usability of the Google Forms survey is on another level.
All you need to sign in to the app is a Google account and an email address.
In terms of the user interface, you have a system that focuses entirely on the question creation tool. This one is fairly simple and allows you to focus on creating surveys with minimal effort. Other options available include editing and adding new questions, and you can also use previous questions from old forms.
Every action you take in Google survey forms is recorded in real time, thanks to the integration of Google Workspace and Google Drive. Users shouldn't underestimate this ability, as it means you never have to worry about accidentally losing work.
Additionally, Google form responses are easily visible in the user interface, allowing you to see the results of your surveys in real time.
Final Verdict
The Google Forms survey application is not easy to evaluate.
His forms and questionnaire answers are both astonishing and flawed.
As it is a free application, it lacks some professional-level features that are found on paid services.
However, it's hard to complain about these omissions because Google Forms is free.
When you consider its cost, Google Forms is the best free survey tool on the market.
Since you can get Google Forms for free, it's likely not going to be powerful enough for most business users.
Still, we really like Google Forms, and working with Google's other apps is a nice bonus, even though we know it's not the best survey solution you can get.
However, if you don't have a budget and need a free survey solution, Google Forms thinks it's the best option available. $
For more advanced survey needs, turn to a solution like Typeform or Surveymonkey.
