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What is electronic signature software?
Electronic document signature software is a technology that allows you to sign documents online.
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It uses an electronic signature and does not require paper, printing, scanning, or faxing your documents.
Don't make appointments or spend hours photocopying documents, use document signing software to automate all of this.
Electronic document signature software is software that you can use to legally and securely collect online approvals in minutes.
Used to replace manual signature processes, electronic signatures speed up the agreement process and maximize productivity.
List of the best electronic signature software
1. SignNow.
The most reliable electronic signature software
SignNow is a cross-platform electronic signature software with a robust API. It allows businesses to easily integrate the electronic signature function into their websites and applications.
It's so easy that you can create complex electronic signature workflows and facilitate online signature requests without writing a single line of code.
While there are other electronic signature platforms that offer similar features, none are as easy as SignNow.
SignNow also integrates with a wide range of third party applications. You can sync it with your CRM, your Accounting software, your Payroll system, your ERP system And your Marketing automation software In all simplicity.
For such a powerful solution, SignNow is surprisingly affordable.
- Enterprise - $8 per user per month
- Business Premium - $15 per user per month
- Enterprise - $30 per user per month
- AirSlate Business Cloud - $50 per user per month
As you can see, the price of the Business Premium Plan is almost the same as the lowest plan of most other software in this space.
Unlike the Business Plan, Business Premium allows users to personalize their brand, send bulk documents, send reminders to signers, and send links for signatures.
All plans come with unlimited templates and the SignNow mobile app. SignNow also offers enterprise-grade security. It is compliant with GDPR, OAuth 2.0, PCI DSS, and HIPAA regulations, among others.
RECOMMENDED READING: Detailed SignNow Test and Reviews
Benefits
- Unlimited templates and signatures
- Extensive Security Protocols
- Affordable plans
Disadvantages
- 7-Day Trial Limited
- Personalized Plan for More Than 10 Users
- Some Problems with the Editing Tool
Try SignNow free for 7 days.
2. SignWell.
Best Free Electronic Signature Software
For those of you who only need to have an occasional document signed, SignWell It is the perfect option. It's safe, secure, and works on any device.
More importantly, even though the software is free, all SignWell signatures are legally binding.
Over 9,500 businesses trust SignWell for their electronic signatures. The software is simple, but it comes with all the features you need to sign documents and collect signatures.
- Instant signature
- Document Workflow
- Multiple Signatures on the Same Document
- Ready-to-use templates
- Audit reports
- Sharing and tracking documents
- Form field suggestions
- Sales documents
RECOMMENDED READING: Detailed Signwell Test and Reviews
The free SignWell plan takes care of up to three documents per month for a single sender. For an unlimited number of signatures, the personal plan for a single user starts at $8 per month. Commercial plans start at $24 and include three users.
If you only need to get a few signed documents, Signwell's free plan is perfect. It allows you to get up to three signatures per month.
Discover SignWell Today.
3. SIGN.PLUS.
Best electronic signature app
SIGN.PLUS is a comprehensive electronic signature software that is in line with our other recommendations in terms of price and performance. It stands out for its mobile applications for Android and iOS.
A lot of otherwise great e-signature software has a terrible mobile experience, but SIGN.PLUS just works. Android and iPhone users are raving about the ease of use for their business.
You have a completely secure, verifiable, and legally binding way to request signatures no matter where you are. Seamless integration with Google Workspace makes things even more flexible.
You don't have to change much to include SIGN.PLUS in your workflows, and you can do it instantly:
- Sign the documents yourself
- Request signatures from multiple recipients
- Create signature steps
- Set Automatic Expiration Dates and Reminders
- Validate the authenticity of the electronic signature
- View timestanded audit logs
It's very easy and reliable. You will be able to find out what stage of the process people are at, whether they have consulted, signed, cancelled, etc.
SIGN.PLUS offers a free version of its software that allows you to self-sign documents and send up to three signature requests. It's a good way to test the interface, as it includes all the basic functions you want to validate, like cloud storage integration and the audit trail.
Paid plans include:
- Basic : $7.99/month for one user
- Premium : $12.99/month for one user
The basic plan is ideal for users who need signatures occasionally, as it's limited to five signature requests per month. In addition to the signature limit, there is no lack of any of the essential functions of an electronic signature software.
The Premium Plan allows a single user to make an unlimited number of signature requests. That's the big difference between the plans, although the Premium Plan includes a few collaboration features that will be useful for larger teams.
This is a good general option, but I can only recommend it if you want a mobile-friendly product.
Get started with SIGN.PLUS for free today.
4. PandaDoc.
Best for document management
PandaDoc It is a popular document management software (SGD) that gives you the ability to request electronic signatures. As a DMS, you'll be able to create high-quality documents, have them signed, and track them every step of the way.
To get started, you can create a free PandaDoc account that will allow you to download and request an unlimited number of electronic signatures. Seriously. Place an unlimited number of legally binding signature fields in a Word or Google document for free.
If you or your customers have ever struggled to make electronic signatures work correctly, PandaDoc is just the thing for you.
It's a simple interface that anyone on your team can use to create and edit documents. You can start developing contracts, proposals, quotes, and more with over 450 templates.
You can also create your own reusable templates using a drag-and-drop creation tool. Add signable fields, checkboxes, and images: it's easy to stay true to the brand with PandaDoc.
You will have the option to lock specific content, which is essential for documents with legal value. Create a comprehensive library of pre-approved contracts that are ready to use whenever your team needs them.
PandaDoc also offers other time-saving tools:
- Mobile electronic signatures
- Audit trails
- PandaDoc API
- Role-based access control
- Approval Workflow
- Automated notifications
- Document analysis
The free version of PandaDoc is all you need to start adding electronic signature fields to your documents. It also offers the possibility of accepting payments after a signature has been obtained.
Paid subscriptions to Pandadoc's robust document management software starts at $19/month per user. I recommend exploring these premium plans if your business requires electronic signatures on a routine basis for a variety of documents and departments.
RECOMMENDED READING: Detailed PandaDoc Test and Reviews
Benefits
- Extensive integrations
- Free trial with the free plan
- Easy to use contract negotiation tools
Disadvantages
- It can get expensive for users
- Limited mobile application functionality
- No Changes to the Document After Sending
You can take advantage of a free 14-day trial of the entire PandaDoc platform to see for yourself.
If you just need electronic signatures, Create a free eSign account on PandaDoc today.
5. DocuSign.
Best Multi-Purpose Electronic Signature Software
DocuSign is one of the most popular electronic signature solutions in the world. More than 500,000 people and businesses around the world trust this platform.
A pioneer in the electronic signature sector, the software has collected millions of signatures over the years.
DocuSign is one of the most versatile solutions in this category. It is used in sectors such as financial services, real estate, administration, education, health, and insurance. HR departments, sales teams, and legal teams trust this software.
With DocuSign, you'll take advantage of features like:
- Over 350 integrations
- Instant visibility statuses
- Support in 43 languages
- Reusable templates
- 99.99% uptime
- Mobile application signatures
The software is safe and secure. It has compliance certifications including GDPR, ISO 27001, PCI data security, CSA STAR, SSAE 16, FedRAMP, and HIPAA, to name a few.
DocuSign offers solutions for individuals, small businesses, and global businesses. Whether you need to collect signatures on a daily basis or only sign an occasional contract, DocuSign is a scalable solution. It also has tools for comprehensive contract lifecycle management, contract negotiation, and analysis of AI agreements.
RECOMMENDED READING: Detailed Docusign test and reviews
Here's an overview of DocuSign's plans and pricing:
- Personal - $10 per month
- Standard - $25 per user per month
- Business Pro - $40 per user per month
Benefits
- Unlimited signature
- Integrated cloud storage
- Additional Security Protocols
Disadvantages
- A limited number of envelopes
- Extra cost for many features
- Poor customer service
6. DropboxSign (HelloSign).
Best for Legally Binding Documents
If you need a bulletproof agreement signed electronically, HelloSign It is an option worth considering.
The software makes it easy for anyone to add a legally binding signature to any document. From welcoming new employees to confidentiality agreements and loan agreements, HelloSign meets a wide range of needs.
HelloSign is feature-rich and designed for businesses. It allows you to collect signatures from up to 20 people on a single document, either issued or in a specific order. You can start collecting signatures in minutes with bank-grade security.
You'll also benefit from business-class features like:
- Team Management Tools
- Custom templates
- Personalized brand image
- Google integrations (Gmail, Drive, Docs, etc.)
- Audit trails
- Status notifications
- 2FA (two-factor authentication)
- Support for 17 file formats
HelloSign has exceptional customer support, and you can use the API to integrate electronic signature functionality into your own application.
Here's a more detailed look at Hellosign's plans and pricing:
- Essentials - $15 per month
- Dropbox Pro+ eSign - $24.99 per month
- Standard - $25 per user per month
Benefits
- Several plans to choose from
- Personalized tagging
- Unlimited signatures
Disadvantages
- Can only sign in black ink
- No payment processing
- No dedicated application
All plans include an unlimited number of signature requests.
7. Adobe Sign.
The best solution for small businesses
Adobe is a name synonymous with high-quality software. Many of you have probably used Adobe Acrobat to view, create, print, and edit PDF files. So it is not surprising to see Adobe Sign Rank high on our list.
Adobe Sign is ideal for small businesses that need a simple, direct, and secure way to sign documents.
The software comes with features and benefits such as
- Electronic signature requests
- Automatic notifications and signature reminders
- Personalized tagging
- User Management
- Block signature
- Forms that can be signed on the website
- Collection of payments
- Strong authentication
Adobe Sign integrates with Microsoft Teams, Word, Powerpoint, Dropbox, Salesforce, and other popular business tools.
Benefits
- Strengthened Security Protocols
- Multiple integrations
- Customized plans and prices
Disadvantages
- No payment processing
- Poor customer service
- No Changes to Sent Files
If you want a basic signature collection, you can try Acrobat Pro DC free for 7 days and then subscribe for $14 per month.
8. Signeasy.
The Best for Individual and Personal Use
Numerous electronic signature tools are marketed for business users. But in addition to the 43,000+ organizations that trust Signeasy, the software is used by over ten million people for personal use.
This software lives up to its name. Signeasy is one of the fastest and easiest ways to sign documents online, even if you've never used an electronic signature solution before.
For professionals with occasional electronic signature needs, Signeasy should definitely be taken into consideration.
One of Signeasy's unique features is its ability to collect signatures in person. With the iOS and Android mobile apps, you can use Signeasy to replace documents to take with you to in-person meetings. The application can also be used for virtual signing between remote parties.
Whether it's a simple confidentiality agreement to sign or an approval process involving multiple people, Signeasy gets the job done.
It is affordable and even offers good value for money for individual users. Here is an overview of Signeasy's prices:
- Essential - Starting at $10 per month
- Team - Starting at $15 per month
- Business - Starting at $30 per month
The rates above are all based on a per user basis with an annual contract. Monthly rates are also available, but the price is $5 to $10 higher, depending on the plan.
The Essential Plan is best suited for single users, while the Team Plan is designed for small teams of up to five people.
9. KeepSolid Sign
The best solution for signing documents offline
KeepSolid Sign is a cross-platform electronic signature solution. The software has a unique feature compared to the other tools on our list: online signatures.
You can access documents and get everything ready, even when your device is offline. Everything will be sent automatically as soon as you have an Internet connection.
The software allows you to create your own unique electronic signature and store it for later use. Draw it on the app, import it as an image, or take a photo of your real signature.
Other benefits of KeepSolid Sign include:
- Android, iOS, Windows, MacOS, and web browser support
- Team Collaboration Tools
- Status notifications
- Document templates
KeepSolid Sign is used by real estate businesses, human resources departments, sales teams, and service industries.
Pricing starts at $9.99 per month for single users. The software is always free for third party signers. You can save 25% with an annual contract.
10. GetAccept.
Best for B2B sales
GetAccept It is a single bit compared to the other solutions on our list. This electronic signature software is designed specifically for B2B sales.
It's an all-in-one solution for doing business. In addition to electronic signature features, GetAccept has tools for live chat, video, proposal design, contract management, etc. It is by far the best way to communicate remotely with your B2B customers.
Instead of just sending a document to sign, you can be there to offer support to your customers if they have questions or if something needs to be explained, all from a single platform.
GetAccept integrates with Salesforce, HubSpot, Zapier, Microsoft Dynamics, Slack, etc. It also has an open API that allows custom integrations.
Here is an overview of the plans and prices:
- Free - $0 per month per user
- Essential - $15 per month per user
- Professional - $49 per month per user
GetAccept also has an Enterprise plan for high-volume developers. You will need to contact their team to get a personalized quote.
For B2B sales teams, this software is sure to be your best option.
11. signRequest.
Best Way to Simplify the Electronic Signature Process
More than 300,000 people around the world trust SignRequest for the electronic signature.
It's not as feature-rich as some of the other platforms on our list. But if you're looking for a simple and straightforward way to get a signature online, you can download a document and get started in minutes.
Best of all? SignRequest is free.
You can use it for free for up to 10 documents per month. That's more than triple Docsketch (our top choice for free e-signature software). But Docsketch offers better features.
SignRequest has two paid plans - Professional and Business. Both handle an unlimited number of documents. They start at $9 and $15 per month per user, however. You can try any paid signRequest plan for 14 days for free.
I also like the fact that SignRequest offers quick video tutorials on how to use the software. Here are a few examples:
- How to prepare a request for an electronic signature
- How do you integrate electronic signatures into your systems?
- How to put your signature on a Google document
- How to send in bulk
- How to personalize your electronic signatures
- How to sign documents from Salesforce
And the list goes on and on. So it's easy for anyone to get their questions answered quickly.
How do I find the best electronic signature software?
While you might think that all electronic signature software does the same thing, each solution is unique. Finding the best option for your business can be difficult if you don't know what to look for.
There are some factors to consider when looking for electronic signature software. Use the methodology below to help you refine your search.
1. Cross-platform signatures
You want to make sure that the software is compatible with as many platforms as possible. If you send a document from a Mac computer, can the recipient sign it from their Android smartphone?
It's also important that your software supports a wide range of document types. Again, some document formats may not be displayed properly on some devices. But if the software supports multiple document types and platforms, you shouldn't run into any issues.
Ensuring that your electronic signature software is flexible enough to manage any device or platform will also give you peace of mind for the future. If the software is having trouble with some devices, you probably won't be confident in its ability to handle the new devices and formats that will appear in the future.
However, if you often have to review documents outside of the office, you'll want the electronic signature service you choose to have a powerful mobile application. You'll want the app to give you the features you need to get all of your work done while on the go.
2. Legal and compliance
In general, most electronic signatures are legally binding. That said, you need to make sure that the software you use takes extra steps to protect you. If you were to go to court with an electronic signature, it's helpful to have things like audit trails, two-factor authentication, and other features to prove intent.
You should also consider the compliance rules required for your industry. For example, some solutions offer HIPAA compliance, GDPR compliance, PCI compliance, and more.
Always protect yourself and your business when it comes to legally binding contracts. If you are unsure about something, consult your lawyer.
3. Volume of documents
How often do you send documents that need to be signed? If it's only a handful of times a year, you shouldn't be using the same software as a company that collects hundreds or thousands of signatures per week.
Do you need to collect multiple signatures from different people on the same document? Does it matter in which order the names are signed? These are the types of questions you should ask yourself when evaluating options.
There are plenty of unlimited plans on the market for heavy users and even a few free plans for infrequent uses.
4. APIs and integrations
Look for a solution that integrates seamlessly with the third-party tools and software you're already using. For example, let's say you're using Salesforce or HubSpot as your CRM. Your life will be much easier if your electronic signature software is compatible with these solutions.
If you need to integrate electronic signature functionality into your website or applications, the software should have an open API that you can customize.
Summary.
Obtaining a physical signature on documents requires making in-person appointments, printing, scanning, faxing, or mailing documents. All of this takes time, requires a lot of work and is not realistic in many cases.
If you're ready to improve your workflows and start signing documents electronically, SignNow And SignWell These are the best options for most people.
FAQs - Best Electronic Signature Software
Why do I need an electronic signature service?
The right electronic signature service is capable of providing a range of exclusive tools and prices to best serve your small business. This can include improved encryption, software integrations, and multiple users.
What type of security encryption is available for an electronic signature service?
Multiple security encryptions come with an electronic signature service, such as IPAA, FERPA, GLBA, and FDA 21 CFR part 11. However, the type of encryption may vary depending on the provider you choose.
How is electronic signature software used?
Each tool comes with different guidelines. However, for the majority of them, you will need to register and download the software to start using it.
Can electronic signatures be forged?
There are multiple levels of security for electronic signatures. To falsify one is nearly impossible.
How do I create electronic signatures on a Mac?
Find electronic signature software for Mac users, register, and install it on your Mac.
How can electronic signatures be used on an iPhone?
Download one of the many electronic signature applications available, register and sign the document of your choice.
Are Electronic Signatures Legally Sound?
Yes, electronic signatures are legally binding.
Therefore, in the eyes of the law, it has the same weight as an ordinary signature.
How is an electronic signature created?
Use online tools to use electronic signature software for free. One of these tools is Docsketch. If you prefer another tool, simply access it from your computer, tablet, or phone and use it to create your digital signatures.
