What is the best event management software?
Here's my pick of the best event management software to try this year.
1. monday.com
Monday is a visual platform that helps with end-to-end event management. She carries out activities such as booking venues, ticketing events, tracking attendance, planning and managing the budget. Plus, it helps you manage multiple events from a single dashboard.
Features
- Data analysis - The tool offers in-depth data analysis to take advantage of your key performance indicators and metrics and generate actionable insights.
- Extensive integration - It integrates extensively with third party applications including Dropbox, Zapier, Google Drive, and more.
- Event checklist - You can create detailed checklists to track individual parameters such as dates, registrations, speakers invited to the event, volunteers, etc.
- Dashboards - Use built-in dashboards to visually manage all of your projects and workflows from a single dashboard.
Pricing
Monday offers four paid plans. These are the “Basic”, “Standard”, “Pro”, and “Enterprise” plans. The first three plans start at $24, $30, and $48 per month, respectively. The “Enterprise” plan offers customized pricing.
SEE MORE : Try monday.com for free
2. Wrike.
Wrike is an online project and event management application that gives you complete visibility and control of your tasks. It also improves collaboration and communication with your team. In addition, it currently has more than 20,000 customers worldwide.
Features
- Management of resources - The tool allows rapid monitoring of resources, allowing optimal allocation for better results.
- Extensive integration - Wrike offers third-party integrations with professional tools like JIRA, GitHub, Adobe, Creative Cloud, etc. This allows you to perform multiple functions from a single event platform.
- Broad range of models - A wide range of models promotes personalization and flexibility.
Pricing
Besides the free plan, there are three paid plans, namely “Professional,” “Business,” and “Enterprise.” The first two plans cost $9.80 and $24.80 per user per month, respectively. The latest plan offers custom pricing.
Start with Wrike starting today.
3. Eventzilla.
Eventzilla is an all-in-one event management platform for in-person and virtual events. It helps you manage almost everything related to event management, including registrations, promotions, registrations, and more.
Features
- Extensive integrations - The tool offers integrations with over 1000 applications, providing a seamless event management experience.
- Event program builder - The tool has a flexible program builder that supports multiple tracks and parallel sessions.
- Transparent and secure payment - Offers an easy registration process for your customers, which leads to a better conversion rate.
- Data analysis - It offers an actionable dashboard and a one-click export option for all participant data. Additionally, it helps create personalized reports and analytics with Google to track sales, visits, and recommendations.
Pricing
There are three formulas, namely “Basic”, “Pro” and “Prepaid”. All plans cost $1.50 per registration. However, with the Pro and Plus plans, there are fees of 1.9% and 2.9% respectively.
Start with EventZilla.
4. Eventbrite.
Eventbrite allows you to browse, create, and promote local events. In short, it provides comprehensive event management solutions, from event registration to payment acceptance.
Features
- Barcode reading - The tool allows event managers to register participants through simple but powerful bar code scanning.
- Data analysis - The data analysis module allows you to analyze event data, such as gross sales and net sales for various ticket sales, and generate actionable insights.
- Full event dashboard - The dashboard offers a comprehensive overview of sales over time and tickets sold.
- Automated reminder emails - It sends automatic reindeer every 48 hours before the event by default.
Pricing
There are three plans: “Essential,” “Professional,” and “Premium.” The fees per ticket paid for the first two are $0.79 +2% and $1.59 + 3.5% respectively. The Premium plan offers quote-based pricing.
5. RSVPify.
RSVPify is a powerful, free RSVP website and event management application. It allows you to quickly and flexibly design highly customizable RSVPs for any type of event.
Features
- Managing guest lists - The tool allows you to group, track, and manage guest lists.
- All-in-one event dashboard - It provides a single source of details about your event attendees and their preferences.
- Table plan creator - This feature helps event managers use the drag-and-drop seating plan creator that is integrated into the guest list.
- Custom QR codes - You can add custom QR codes and streamline the attendance process.
Pricing
It offers a freemium plan for basic features. Apart from that, it offers three paid plans, starting at $19 per month. For events that sell tickets, the online ticketing platform charges a fee per ticket of $0.90 (plus 1.95%).
6. Tripleseat.
Tripleseat is an event management platform for restaurants, hotels, and other unique locations. It helps streamline the event planning process, resulting in increased event sales. Plus, it allows you to make smart decisions and avoid planning everything with pen and paper.
Features
- Business intelligence dashboard - It allows you to track events and receipts by status, get event funnel revenue and leads by source, analyze them, and generate a strategic monitoring exploitable.
- SmartSuite - It offers you a suite of tools to present professional brand proposals and event orders quickly and easily. Plus, it helps you capture and respond to leads.
- Extensive integration - The tool offers global integration with a plethora of applications such as hospitality software, email marketing tools, social media, credit card processors, etc.
Pricing
The tool offers personalized prices. You should contact one of their sales representatives for more information.
7. Everwall.
Everwall helps you integrate social media campaigns into your event management process. Thanks to its real-time updates, you never have to keep your customers waiting. Plus, you don't need to install it in your system or go through other hassles.
Features
- Ranking tables - It allows you to show the top Twitter users ranked by their engagement, the number of times they mention the keywords you followed, or the number of followers they have.
- Survey - This tool allows your participants to vote via Twitter and Instagram and to see the results in real time on your wall.
- Advanced filtering - You can automatically block messages with the profanity filter, the trending topic filter, and several others across multiple event management platforms.
Pricing
Everwall offers three pricing plans. The “self-service” plan costs $39 per event day, and the “full service” plan is $299 per event day. There is also a VIP service that starts at $10,000.
8. Fonteva.
Fonteva is one of the best event planning software available. Fonteva transfers all event information into Salesforce, where you can easily keep track of each event. It covers over 100 countries and serves over 90 million customers. In addition, it is particularly suitable for business associations, professional societies, and association management companies.
Features
- Monitoring of important transactions - The tool can track transactions in real time, such as cash flow, amount to be paid, and amount received.
- Financial and Fundraising Management - Fonteva offers an all-in-one platform for financial analysis, cash inflows and outflows management, and resource allocation.
- Email marketing - Because it integrates with Salesforce, it offers high-end email marketing solutions.
- Badge Management - It allows extensive badge management for greater visibility, which helps you stand out.
Pricing
Pricing starts at $175 per month per user.
9. Caterease.
Caterease is a famous event management and catering software for event organizers. It allows you to save a lot of time by booking events in minutes and managing all the details of these events.
Features
- Custom event printing - This tool allows you to create an unlimited number of event prints for the front or back of the room, with attractive and professional layouts.
- Monitoring of activity indicators - It is equipped with flexible and quick to access reports, as well as fully customizable query tools that allow you to monitor virtually all aspects of your business.
- Free mobile application - It also offers a completely free mobile application that allows your users to consult the details of the event.
Pricing
There are three pricing plans, namely “Express,” “Standard,” and “Professional.” The cost is $68, $100, and $132 per month, respectively.
10. Mumice.
Momice is an all-in-one professional event software designed to match the style of each type of event. It allows you to provide your visitors with an excellent experience while saving time and making fewer mistakes.
Features
- GDPR compliance - The tool guarantees the integrity of customer data by offering compliance with the GDPR.
- Automatic event registration - It allows automatic registration for workshops, additional guests and waiting lists.
- Smartphone scanning - You can have your participants register transparently by scanning e-tickets on smartphones.
- Account management module - You can give others the option to invite their contacts while keeping track of all the invitations sent.
Pricing
The base price is €2,095 per year for three event credits, five users, and standard functions for one year.
11. Boomset.
Boomset is an all-in-one event management solution that can help you create engaging events, both virtual and on-site. It encourages sustainability and increases the value of events by using technology coupled with excellent customer support.
Features
- Badge and bracelet printing - It allows you to eliminate pre-printing delays and errors by printing the badges in real time at the time of event registration.
- Face recognition - The tool allows transparent registration through facial recognition, thus guaranteeing high security standards.
- Smart Sessions - It allows you to access session information corresponding to your event in real time, helping you avoid overbooking.
- Lead retrieval - You can allow your exhibitors to gather information digitally and generate leads during your events.
Pricing
It offers three paid plans, starting at $4,000 per year. The second and third plans are customized according to your needs.
12. Attendify.
Attendify is a great tool that bridges the gap between digital marketing and event marketing. Additionally, it is a data-driven event technology platform that helps organizations, planners, and businesses plan their events transparently and generate information from statistics.
Features
- Management of participants - It allows global management of participants, such as networking, real-time updates, feedback collection, etc.
- ROI tools - These tools allow you to quantify participant engagement, discover and correspond with your team and participants.
- Sponsorship Management - It provides integrated tools that allow you to monitor and supervise aspects such as project selection, monitoring, evaluation, and financing in real time.
Pricing
With a free plan for up to 100 subscribers, paid plans start at $99.
13. Regpack.
Regpack is an online registration tool that makes it very easy to register for programs, summer camps, online courses, conferences, and many other events.
Features
- Integrated enrollment - You can allow candidates to register and make payments on your website directly, without going through third party payment gateways.
- Automated communication - This function allows you to communicate with candidates at a pre-determined frequency.
- Integration with payment tools - It allows you to create personalized payment reports, payment invoices, perform automated billing, obtain personalized reports, guarantee customer payments, offer payment plans, etc.
Pricing
Their plans start at $125 per month, with a 2.1% payment processing fee. You can get a personalized quote based on your needs.
14. Integrate.
Integrate Events (formerly known as Akkroo) is a user-friendly tool used to capture leads for events. It turns real-time conversations into qualified leads, helping you generate revenue by connecting events to your marketing stack.
Features
- Multiple ways to capture leads - This tool allows you to create customizable forms, scan event badges and business cards, and download existing contact lists.
- Extensive integrations - It allows easy integration with numerous applications including Zapier, HubSpot, Salesforce, Marketo, and more.
- Data analysis - Make informed decisions by measuring and analyzing event performance and increase accountability to stakeholders.
Pricing
You'll need to book a demo with Integrate to learn more about their custom solutions.
15. Avochato.
Avochato is an event management software focused on sending text messages for businesses and removing obstacles for event organizers. It helps you connect with your customers more quickly on a platform where you can always find them and build lasting, long-term relationships.
Features
- Automated surveys - These surveys allow you to gather relevant information about your target audience, which helps you better engage your customers.
- Extensive integrations - It offers integration with a wide range of third party applications such as Salesforce, Slack, Zapier, etc.
- Protection against robocalls - Avochato has a feature that prevents automatic dialers from reaching your numbers.
- Data analysis - In-depth analytics reports help you analyze text messages, filter hot leads, improve engagement, and gain actionable insights.
Pricing
Paid plans start at $19 per user per month with the basic Lite version.
Then there's a Standard version that starts at $35 per user per month, plus a $175 platform fee. In addition, there is a Premium solution for which a personalized quote is drawn up based on 10 users or more.
What is event management software?
Simply put, event management software is like a project management software platform that allows for the end-to-end execution of an online or in-person event (or multiple events) seamlessly.
A typical event management activity includes:
- Logistics and supply chain management
- Creativity and innovation
- Location selection and safety details
- Distribution and programming of events
- Setting goals
- Financial Management
- Marketing
Event planning tools offer event managers the ability to manage all of these tasks on a single platform through a single dashboard.
The right event management tool can be crucial to the success of your business. He must be able to control your event by being at the heart of management.
A typical event management platform should be able to perform the following functions:
- Ensure the promotion of the brand.
- Encourage participation in events.
- Streamline related management processes
- Use and analyze data.
- Enabling data-based decision making.
- Ensure data integrity.
How do you use event management software?
Regardless of what platform you use, the way you use it remains largely the same.
Here are a few steps to get started with an event management tool:
1. Create a website for your event.
The first thing you need is your website. Most event management tools are equipped with drag-and-drop editors, allowing you to create a beautiful website in no time. However, the level of customization offered may vary from one tool to another.
2. Event registration.
Once you've created the website, you'll need to worry about registering for events. The good news is that most of these tools mean you don't need to rely on third-party apps for that — now you can do it yourself. Almost all event management tools allow you to process event registrations, ticket reservations, and sales.
3. Integrate your event with third-party applications.
Then you need seamless third-party integration. The greater your integration capacity, the more flexible your business solutions are. For example, the platform Bizzabo allows the integration of various tools like HubSpot that allows the automation of email marketing from the same platform.
If you're using a software solution like Cvent, you can also use gamification to make your entire event more fun.
4. Attract attendees.
Once the setup is ready, you need to reach your target audience and attract attendees. Event marketing tools allow you to do this directly from your dashboard. You can take advantage of modern features like contact management tools to write targeted, personalized emails to facilitate customer engagement.
5. Mobilize your audience and organize your event.
Many tools recognize the need to add a personal touch to engage customers. That's why most of these tools offer features that enable customer engagement 24 hours a day, 7 days a week. Attendees can follow the evolution of the event in real time and feel much more involved, which increases the level of satisfaction.
Summary.
Managing events is not an easy task. A successful event requires a wealth of details - you may need to not only sell tickets, but also plan every detail, from online event registration to lounge plans.
Therefore, event managers and event professionals need to identify and understand their roles and outcomes. And that's where event management software comes in handy.
However, every business has a different strategy and functionality requirements. For example, if you want a high-end tool that has features like data analysis, you have the choice between Avochato, Eventbrite or Wrike.
On the other hand, if you want an event management software that integrates with your CRM tool, you can opt for Integrate Events. If you want to measure customer engagement and learn from it, Attendify is a great tool. Likewise, tools like Regpack and Eventbrite allow you to access payment gateways and facilitate monetary transactions.
Ultimately, opt for a tool that aligns with your long-term business goals and helps you reach your targets. As a business owner, it is up to you to make the final choice.
