8 Best Resource Management Tools (2024)

What is the best resource management software?

Here's my pick of the best resource management platforms.

1. Monday.com.

Best global resource management software (free - $16/month).

Monday.com is a cloud-based resource management software that helps you set up and manage your team's time and projects from anywhere. It allows you to manage your company's workflow, projects, and contacts, all in one place, so you can focus on what's important.

One of the main selling points of this platform is that it adapts the interface according to your goals and preferences. You will be invited to choose a model as soon as you register on the platform.

Some categories include marketing, HR, software development, and more.

It also shows that the platform is suitable for large organizations as well as individuals.

Here is an example of the “Customer Request” template from the “Freelancers” category:

It helps you manage all incoming customer support requests in one place and maximize customer satisfaction. Likewise, you can choose from hundreds of models depending on your industry and needs.

You can start by organizing your work by grouping items together. A group can be a project phase, a deadline, an operation stage, or anything you define.

There will be tons of tips in the app and a quick video that will help you automate the workflow and get familiar with the interface.

Then, start planning deadlines, give ownership of the project, and manage any project in minutes. You can also switch to the Kanban view to get an overview of ongoing projects, resource availability, and expected timelines.

Monday.com offers one of the best Kanban views out there, which is why it's also at the top of my list of best Kanban software.

The ability to create automated pipelines is also a notable feature. These funnels allow you to trigger tasks based on specific actions.

Keeping track of your team members and your projects is also simplified since everything is streamlined. From synchronized calendars to video chats to work progress alignment, all of these features allow your team to meet critical deadlines.

Features

• Quick installation - Take advantage of hundreds of customizable templates to get started quickly or build your interface from scratch.
• Extensive integration - Monday.com offers over 40 integrations with apps like Dropbox, GitHub, Salesforce, Google Calendar, Gmail, Google Drive, Slack, Excel, Jira, Trello, and more.
• Visualize teamwork - Track workload using a map, Gantt view, calendar, timeline, Kanban view, and more
• Streamlining teamwork - Get an overview of your team's work capacity and change project schedules or ownership appropriately - regardless of where you are. All of your work, projects, and teams are organized on a single dashboard.

Pricing

Monday.com offers 5 different rates:

• Individual (free) - Unlimited number of tables, up to two seats, over 200 templates, over 20 column types.
• Basic ($8 per month) - Includes individual subscription, plus: unlimited viewers, unlimited articles, 5GB file support.
• Standard ($10 per month) - Includes basic features, plus: timeline and Gantt views, calendar view, guest access, automation with 250 actions/month, etc.
• Pro ($16 per month) - Includes standard subscription, plus: private charts, graphical view, time tracking, automation with 25,000 actions/month, etc.
• Enterprise (on request) - Includes Pro, plus: advanced reports and analytics, personalized onboarding, multi-level permissions, etc.

Start 100% free monday.com

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2. ClickUp.

The best solution to collaborate with your team in real time (free - $5 per month).

ClickUp is a resource management and productivity platform that allows you to organize all your work in one place. It streamlines asset and project management into a single dashboard to help you track existing resources and allocate more.

It also helps you plan resources, allocate them, manage performance, and even manage the project portfolio. Project management and document communication with colleagues are carried out in collaboration with the team in real time.

The administration area has communication and collaboration tools, tasks and statuses, notifications, and a toolbar. Users can assign comments and tasks to specific team or group members.

In most cases, ClickUp can completely replace your task management software dedicated.

ClickUp also allows time and goals to be monitored. You can set goals, add feedback, collaborate with the team, add quotes, and report — all in real time.

Any member can mark comments and tasks as resolved or in progress (or create custom statuses), giving the whole team an overview of a project. Users are also notified when another team member mentions or marks them in a discussion or board.

Members can also view or organize projects through an agile dashboard. The activity flow shows when tasks are created and when tasks are completed.

Native integration with multiple third-party applications also helps you streamline tasks. Some of the most important integrations include HubSpot, Vimeo, MailChimp, Google Drive, Gmail, Google Sheets, and more.

Features

• Communication - Add comments and notes or tag your team members on any task or board. You can also assign tasks, chat in real time, take screenshots, record your screen and share attachments with your team members.
• Task Management - monitor changes, set reminders, organize tasks, and manage teams.
• Time management - Create schedules, a capacity management calendar, and track the time needed for a specific task.
• Create custom views - Visualize work items and data from different angles to better understand and track them. Choose task lists, workflow boards, spreadsheets, calendars, calendar views, mind maps, board views, dashboard box views, or Gantt views.
• Customizable interface - The software is customizable, allowing you to adjust your workspace, describe your work status, colors, themes, etc.

Pricing

ClickUp offers two formulas:

• Free (free forever plan, no credit card required) - 100MB storage, unlimited tasks, unlimited members.
• Unlimited ($5 per member per month) - Includes the free option, plus: unlimited storage, unlimited lists, tables, calendar views, unlimited dashboards, custom fields, and more

They also offer a 100% satisfaction guarantee. You can request a refund within 30 days of purchase.

Try ClickUp for free

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3. ResourceGuru.

The best for those looking to master their team.

Resource Guru is a disconcertingly simple resource management software. With all the customizable features, the software is one of the best resource management software that exists for small businesses.

If you want to know what everyone is doing at all times, this is one of the best software to use. If you're looking for a good task management software, you get it with Resource Guru.

When you have too much to do at the same time, it's a great choice that can help you keep track of everything that's going on in your business. It has a lot of great features, but the most remarkable is the tool that allows you to create your own views the way you want.

Whether you want to drag, drop, save, edit, or delete, it's all possible in Resource Guru. If you're tired of your employees not being aware of what's going on in the office, this software can help. There is so much that can be done when it comes to streamlining your business.

With automation, you can easily manage your employees, their time, and their attendance. You can also manage customer projects so you know what's going on at all times.

Features

• Centralize knowledge and increase your income by giving more visibility to all projects.
• Have a single database that is shared by all your projects.
• Improve resource planning and optimization for your future projects
• Manage relationships with customers, budgets and tasks in order to have better visibility into the progress of your projects.
• Manage your schedule, your projects and your To-do-list from a single point of reference.
• Easily organize resources based on skills, availability, or expertise.

Pricing

ResourceGuru offers 3 types of plans:

• Grasshopper: $2.50 per person/month
• Blackbelt: $4.16 per person/month
• Master: $6.65 per person/month

Start with Resource Guru ->

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4. Float.

The best for planning, allocating, and monitoring projects ($6/month - $10/month).

Float is a resource management solution that allows you to manage the daily tasks, workloads, and projects of your employees. You can see all of your resources, their capabilities, and their costs in a single floating interface.

For example, if a developer is building the IT solution for you, you can quickly see how much time is left until the deadline and how many hours they have already used.

The platform allows you to create and assign new tasks to your team in seconds. A “schedule view” gives you an overview of the availability and capabilities of your team. You can even refine your search using Float's search and filter function.

You can also assign custom labels, such as location and talent, to your team members and projects. You can also set a schedule to let others know when you're working from home or taking time off. That way, everyone stays up to date with each other's schedule.

Additionally, Float offers several integrations for importing data from the business applications you're currently using.

Synchronize and schedule your projects for Asana, Jira, Teamwork, or Trello and integrate events from your Google or Outlook calendar directly into your Float schedule. Stay up to date through email, Slack, or push notifications on your mobile device.

Features

• Scheduling and updating tasks in real time - Create and assign tasks in seconds. You can also take advantage of the built-in shortcuts and editing tools to make changes quickly.
• Create project schedules and assign resources - Include phases and milestones in your projects. It also allows you to link tasks to group projects, change calendars, and assign resources to specific team members.
• Automate team management - Follow up with your team by scheduling holidays, creating custom work hours, and importing holidays. You can also sync it with your existing calendar tools. This feature alone can replace all of your making an appointment online.
• Real-time reports - Real-time reports help you manage the use of your resources, monitor project budgets, and forecast your team's capacity. Activate time tracking in pre-filled timesheets and compare your team's time to actual working hours.

Pricing

Float offers two paid packages:

• Resource planning ($6 per month) - Resource planning, capacity reports, unlimited projects.
• Resource Scheduling + Time Tracking ($10 per month) - Includes resource planning, time tracking, comparing your estimates with actual numbers, recording hours with their mobile app.

5. Forecast.

The best solution for allocating resources and monitoring the use of time (€27 per seat/month).

Forecast.app is a resource and project management software that helps you manage and track projects, resources, timesheets, and billing. It helps you visualize and track time, tasks, and projects all in one place.

With Forecast.app, you can get a quick overview of your team's workload and the capacity of all of your resources. And that, in real time.

The dashboard is designed so you always know which team member is working on which project. It also allows you to assign specific work hours and track how much time each member spent completing particular tasks.

Additionally, you can set custom tags and fields like “vacation” or “on vacation” to mark team members who are not currently working. It's a convenient way to keep the entire team up to date, making the task allocation process easier.

And that's not all—you can even dig deeper to see if the hours allotted to team members are being fully used or not. The platform uses native AI technology to automatically calculate over-assignments, under-assignments, and how team members spend their teams.

And as the name suggests, Forecast.app relies on your team's past work and the use of time to predict how many hours it will take to complete a specific task.

You also have access to visual reports and timesheets, as well as the ability to track the evolution of projects and budgets. These reports include key metrics, such as real-time usage, comparison between actual and planned usage, profitability, and more.

The automatic scheduling feature also eliminates the need to manually assign resources to tasks.

Forecast.app also automates the process of:

• Allocation of specific projects or tasks.
• Workload estimation.
• Allocation of resources.
• Resource management using visual heat maps (provides a visual representation of everyone's capacity and time usage)

Features

• Searchable database - The searchable database helps you identify team members who have the required skills and those who are most likely to be available for any unassigned task.
• Appropriate allocation of resources - Supervise projects and teams and ensure that everyone receives work according to their abilities. Streamline daily tasks and stay ahead of project deadlines.
• Real-time performance analysis - Obtain a complete operational and financial vision of your portfolio and develop a growth strategy for the business. Also, analyze everyone's performance in real time.

Pricing

Forecast.app is offered with 3 paid packages:

• Lite (€27 per seat/month) - AI work automation, resource management, project management, team collaboration, time management, lightweight integrations.
• Pro (€46 per seat/month) - Everything in Lite + Financial Portfolio Reports, Fee Management, Project Budgets, Expense Management, Pro Integrations
• Plus (custom plan) - Everything in Pro+ the project baseline, time lock and approvals, audit logging, data migration, and system integration, plus integrations.

All paid plans come with a free 14-day trial.

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6. 10,000ft by Smartsheet.

Great for large businesses and SaaS companies ($14 per month).

10,000 ft is a resource management tool for project managers that helps teams manage tasks, conversations, and deadlines.

The software offers an online portal for managing projects using visual chronological views and communication tools that allow all participants in a given project to stay informed. For example, it uses real-time reports to track time and forecast business needs.

Plus, they help you bring team members together in one place and create their profiles based on their abilities, skills, etc. You can simultaneously view entire projects and follow multiple members.

This makes it even easier to plan projects, assign tasks based on your team's capabilities, and plan the project pipeline.

Additionally, you can also switch between the Gantt chart view, map view, and calendar view to manage and visualize your resources more visually. Other features include mobile time tracking, timesheet integration, and cost tracking.

Features

• Advanced project reports - Project reports provide an overview of metrics such as real-time versus planned time usage, expenses, budget tracking, historical data, etc.
• Pre-filled timesheets - Pre-filled timesheets allow your team to easily set their hours. They also allow effective time tracking.
• Meet project deadlines - 10,000ft helps you award the right work to the right candidates, meet project deadlines, and keep the budget in line by forecasting company requests.
• Extensive integration - 10,000ft is equipped with a Zapier API and integration that allow better integration with operational CRM, analytics, project management, communication, and finance solutions.

Pricing

10,000ft offers 3 paid packages:

• Individual ($14 per month) - Up to 10 sheets, one dashboard, up to five reports, automated workflows, Gantt chart, map view, calendar view, forms.
• Business ($25 per month) - Everything in the Individual plan+ up to 100 sheets per license, unlimited dashboard, unlimited reports, custom tagging.
• Business (on quotation) - Everything in the Business plan+ an unlimited number of sheets.

There is also a free trial, and fees depend on the number of subscribers.

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7. Hub Planner

The best solution for resource planning and time tracking ($7 per resource/month).

Hub Planner is a project management tool that keeps all of your projects in one centralized location. It allows you to manage tasks, timesheets, calendars, deadlines, expenses, and assignments while collaborating with customers and teams.

The tool fulfills 3 main functions for smooth resource management:

• Resource planner - It gives you an overview of your projects and your team. Users can simply drag and drop items and resources to plan and schedule projects.
• Timesheets - They help you track and ensure that the scheduled time specified by the resource planner is in sync with the time produced by the timesheets. This ensures that everyone on the team is on track and not falling behind deadlines.
• Reports - You have access to real-time reports that provide an overview of your projects, their usage, resources, expenses, and budget.

Hub Planner also offers dynamic heatmaps that allow you to visualize your team's usage even better. You can use them to identify potential gaps in allocating and planning your resources.

The ability to schedule work using automated pipelines is one of its main selling points.

Other standard features include the ability to manage and define vacations and days off, request time off, match skills and work location, billing rates, and budget management. Additionally, users can customize alerts and reminders about their schedules.

Features

• Advanced reports - Download and view analytics in real time for all your projects and resources. You can generate detailed, visual reports using over 70 pre-formatted templates.
• Job function not assigned - The unassigned work feature helps you plan and schedule work on unassigned projects. You can also create a “request” category where team members can place work that needs to be scheduled.
• Integrated time tracking and approval - Track and create timesheets in collaboration with your team. This function also includes measuring the difference between the actual time reported on the timesheets and the planned time using the resource planner.

Pricing

Hub Planner offers 3 paid plans:

• Plug & Play ($7 per resource/month) - Planner, full reports, unlimited projects, pay per extension.
• Premium ($18 per resource/month) - Everything in Plug & Play+ contact with the Personal Hub Planner, one-hour personalized training session.
• Business (based on a quote) - Everything in the Premium version+a dedicated contact point, a brand customization option, a service level agreement.

Hub Planner offers a free 60-day trial that includes planning, reports, timesheets, etc. It also has a comprehensive knowledge base with video tutorials and excellent customer support.

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8. Saviom.

The best solution for enterprise resource management (quote-based).

Saviom is an enterprise-level resource management software platform that helps you make decisions based on BI (Business Intelligence) in real time. It helps you plan, schedule, forecast, maximize utilization, reduce project costs, and more.

BI dashboards provide a real-time overview of business operations, while the Gantt chart helps you predict programming conflicts and mismanaged resources. You also get enterprise-wide visibility into resource allocation for projects and even non-project activities.

The Gantt graphics-style resource planner also provides you with a multi-dimensional visualization experience. You can visualize and track the performance of resource managers, line managers, project managers, and more.

The platform also offers tools for project portfolio management, enterprise resource planning, and workforce planning.

They also have a “Resource Forecasting” function that allows you to forecast vacancies, over/underutilization, etc. It also helps you plan capacity using multi-dimensional analytics in real time.

Features

• Capacity planning - You can forecast and measure future demand in relation to the supply of your resources. This feature allows you to avoid bottlenecks and immediately detect resource conflicts.
• Improving project delivery - Conduct frequent comparative analyses and monitoring of company key performance indicators to improve project implementation.
• Resource forecasting - Get information on key financial parameters such as costs, revenue, profit margin, and more.
• Identifying discrepancies - Plan the use of resources (both strategic and billable) in advance. You can also identify discrepancies between the actual use of resources and the planned use.

Pricing

Saviom offers 3 pricing plans upon quotation. It also offers support and a free trial for all paid plans. Once you have registered, you will receive a call from their representative who will help you with the entire installation.

What is resource management software?

Resource management software is a web application that helps small and medium-sized businesses (SMEs) manage and track resources such as employees, time, and equipment.

A typical resource management platform allows you to make informed decisions about project planning, team capacity, resource allocation, budgeting, team utilization, and recruitment needs in real time.

They can also take care of all aspects of resource management, including purchasing, forecasting, capacity planning, and production scheduling.

Here's how organizations can benefit from a resource management tool:

• Get all the information about available resources.
• Finding the right resource for their needs.
• Plan and manage resource time management.
• Maintain the desired stock.
• Assign project tasks and resources to team members.
• Track how much time each member uses to complete tasks
• And even more.

They also help you match tasks to the right human resources based on their talents, different disciplines, and availability.

What do you need in resource management software?

Here are some of the characteristics to consider when choosing a resource management tool:

• Conviviality - In general, these types of platforms contain multiple functionalities under one central source. This should not cause confusion when using the platform. On the contrary, the platform should be easy to navigate and use, even for a beginner.
• Enterprise-wide visibility - The solution should enable businesses to cope with changes in business conditions and to analyze the company's daily activities. You should also be able to get a comprehensive 360-degree view of your resources.
• Capacity Management - The concept of a capacity plan is to anticipate future needs without committing to considerable costs and efforts.
• Different visualization experiences - You need to be able to switch to different dashboard styles, such as Kanban view, Gantt chart, timesheets, and more.
• Time tracking - Time tracking is an essential function of any resource management software. It allows management to keep an eye on the time spent by an employee on the various missions and projects on which they are working.

Additionally, you can also consider features like task scheduling, project dependencies, vacation or vacation management, personalization of personal dashboards, and more.

Summary.

This list will help you in your search for commercially available resource planning and management software.

All of the tools mentioned here help you manage your company's resources and plan projects by streamlining all processes and tasks. They also improve work management, monitoring and reporting.

If you want to track and manage your company's resources and track your team's progress, check out these tools:

• Monday.com - Best global resource management tool.
• ClickUp - The best solution for team collaboration in real time.
• Float - The best solution for planning, allocating, and monitoring projects.
• Forecast.app - The best solution for resource allocation and time tracking.
• 10,000ft by Smartsheet - The best solution for large businesses and SaaS businesses.
• Hub Planner -
• Saviom - The best for managing business resources.