〉ClickUp vs Asana: Comprehensive Review (2024)

ClickUp and Asana: Overview of project management tools.

Project management is the practice of managing multiple tasks, projects, or activities simultaneously or at different phases to achieve specific goals.

Both ClickUp and Asana have a low learning curve, allow collaboration with an unlimited number of users, offer process management features, and are even suitable for new users.

Here is a brief overview of ClickUp and from Asana.

ClickUp:

ClickUp is a collaboration and project management tool that helps teams organize, plan, and complete projects simply and quickly.

This cloud-based software has a simple interface that promotes real-time collaboration to put an end to email exchanges or messy work methods. At a glance, you can see what is happening in your business and your projects, regardless of the department.

ClickUp serves as a shared resource between all team members, who can easily record their time, create tasks, and review projects from any device.

ClickUp also allows users to easily set deadlines and assign different tasks to multiple people simultaneously.

ClickUp features include:

Organization of tasks through spaces, folders and lists.
The ability to assign points to your sprints and add custom fields.
Over 15 dashboard views, including the Gantt chart, calendar view, mind maps, and more
Pre-built automations with over 50 actions, triggers, and conditions.
Integration with over 1000 tools.
Edit documents in real time with your team.
Time management with features like global time tracking, time estimates, and time reports.

Another advantage is the simplicity of the software, especially when it comes to export/import documents.

Asana:

Asana is a web application for managing projects and tasks.

This application allows teams to assign, describe, track progress, and discuss project tasks.

It's a great way to make your teams more effective. The software also offers 4 dashboard views: table view, chronological view, list view, and calendar view.

Here are some of its main characteristics:

Divide tasks easily.
Set milestones and goals to measure progress.
Get real-time information about your team's productivity and progress.
Add files from your system, Dropbox, Box, or Google Drive.
Create forms for formal work requests.
Write project specifications.

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All of these features contribute to immense ease of use and the elimination of redundant tasks.

ClickUp Vs. Asana: A detailed comparison of project management tools

1. Task management and project management.

Project management is a difficult thing to do. It's a never-ending cycle of managing team members, projects, and responsibilities.

Creating a successful project management program is even more complicated - that's why you need a project management tool like ClickUp or Asana.

ClickUp:

ClickUp offers a multitude of features.

From project collaboration to time tracking, this easy to use program does it all. It is suitable for small business owners who are easily overwhelmed and for those who want to organize larger businesses or implement agile methods.

It has all the basic project management features, like cloud storage, creating checklists, assigning tasks and subtasks, assigning due dates to projects, and more.

You can start with their “project management” use case model that will help you organize your projects, collaborate with your team, and track your progress and goals.

There are over 100 use cases to choose from, and all of them are simple to use and based on drag and drop functionality.

You can also break down complex projects into sub-tasks. This makes it easier to visualize daily tasks, prioritize them, provide the necessary focus, and manage multiple projects at once.

And not just subtasks, you can break projects down into nested subtasks to further simplify them. Additionally, you can create checklists within tasks and integrate them to further organize complex projects or processes.

ClickUp also offers you the following functions to facilitate project and task management:

Assign a single task or project to as many members as you want.
Set due dates.
Define the status of the task or project (completed, urgent, etc.).
Define recurring tasks.
Add feedback to tasks so the whole team stays on top of things.
Live chat function (instant communications) and the ability to assign feedback to team members individually.

Another advantage is that you can view and manage your tasks, subtasks, lists, and checklists in multiple views.

Some of the essential views include the list view, the table view, the calendar view, the Gantt chart view, the timeline view, the workload view, the mind maps, etc. Each dashboard view has its own characteristics and benefits.

For example, Table View allows you to drag and drop tasks between columns. It's the best solution for marketers who like Trello's approach based on kanban boards.

Take the mind map view for example. You can use it to visualize your workspace hierarchy (visual representation of existing folders, lists, and tasks).

ClickUp also allows you to create your own free-form Mind Map to plan and organize your projects and ideas.

Additionally, ClickUp also offers native time tracking features to help you determine where the time spent has been spent.

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Asana:

Asana is a flexible project management application with a friendly and colorful user interface. It offers all the features you need for collaboration and project management.

For starters, this software has all the basic features such as task and project templates, custom fields, workflows, due dates, notifications, document and file sharing, comments, task history, or progress tracking.

And like ClickUp, Asana also offers templates (over 50 customizable templates, including a social media calendar template).

You can use templates for IT projects, software and system deployment, daily meetings, and more.

Take this product roadmap template:

This template will help you create, share, and modify your product roadmap in a single software package.

You can collaborate with your team members, and everyone can stay in the loop and see project priorities.

They also have models for campaign management, agile management, request tracking, productivity, etc.

For effective project management, one of the most notable abilities is being able to switch between views. And Asana offers four different layouts - List, Table, Timeline, and Calendar View.

Like ClickUp views, each view has a different purpose here as well. However, you don't have as many options as with ClickUp.

For example, it does not offer the workload view to help you track your project workload.

Asana lets you add goals, jot down, and prioritize tasks.

Here's everything else Asana has to help you manage your projects and tasks:

It gives you access to real-time status updates, analytics reports, and more.
Collaborate with team members on cases and feedback
Define your goals using the chronological view and meet deadlines.
Keep all of your conversations in one place so the whole team stays on top of things.

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🏆 Winner: ClickUp

ClickUp is the clear winner due to its more advanced features, template options, time tracking features, and dashboard views.

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2. Monitoring of projects, time and objectives.

Time is money.

This saying applies perfectly to the start-up environment.

Tracking time and goals is a way to help you save time and, in turn, make more money for your business.

Let's see how ClickUp and Asana can help you track time, goals, and projects.

ClickUp:

ClickUp's time tracking and management features are unbeatable, even compared to popular project management tools like Monday.

For starters, ClickUp offers Box and Workload views to give you a comprehensive overview of your workload and tasks. The Workload view even helps you manage resources and visualize your team's capacity.

The workload view also shows how many tasks each person is working on and compares it to their capacity.

This allows you to transfer tasks from overloaded members and reassign them to members with unused capacity.

Then, ClickUp helps you create goals and reach them through measurable deadlines, monetary values, and automatic progress tracking.

Start by naming your goals, setting a deadline, and sharing them with your team members. You can even formulate the goal and how to achieve it in detail.

In addition, goals can be broken down into measurable targets and different types of targets can be selected.

For example, you can measure goals based on numbers (numbers 1 to 10), true or false binaries (or done/not done), percentage of progress, currencies, etc.

ClickUp also allows you to create a list of your urgent or essential tasks on the home page. The home page also gives you a quick overview of your daily to-do lists, tasks, and reminders.

There are tons of other options out there to make tracking goals and tasks simple.

For example, you can set milestones to mark the end of a large project or group of tasks. The activity report feature provides automatic activity reports to identify who is working right now and where your team is spending their time.

Then, there's the “Roll-Up” feature, which shows all of the expenses spent on the various tasks, subtasks, and nested subtasks.

And now you have ClickUp's time tracking features. The project management solution helps you manage and track time, create estimates, add notes, and view reports based on working time no matter where you are.

The platform allows you to set time from any device, add time retroactively, jump between tasks using the global timer, and create entries with manual time tracking.

Other time tracking features include:

Track and segment billable and non-billable projects.
Add notes to your time tracking entries.
Create labels to categorize time spent on specific tasks.
Sort tasks by time spent to identify potential bottlenecks or where additional help is needed.

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Asana:

Tracking goals with Asana is a great way to track progress toward goals, whether that's writing a book, running a marathon, or reaching your affiliate marketing goals.

You can create goals in the Business Goals and Team Goals sections. Note that everyone in a particular company or team can see your goals, making it easier for the team to collaborate.

And just like a task, you can assign goals to your team and set a due date. You can also track the progress of the goal using indicators such as the percentage of progress, the amount reached, or the binary yes/no approach.

Asana also provides detailed reports to give you an overview of:

Marketing activities by channel.
The contractor's upcoming tasks.
The current month's tasks by projects.
Upcoming tasks per custom field.
Projects whose tasks are the most completed.
Tasks by completion status.

These reports will give you an idea of the status of your project, who is overloaded and who is not performing well.

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Additionally, Asana has a portfolio management feature that allows you to track projects and goals in real time. The Portfolio section gives you a 360-degree visual view of your team's work and the ability to manage deadlines.

Portfolio management with Asana also includes collaborating with your team using task feedback, updates, conversations, and more.

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🏆 Winner: ClickUp

With its native time tracking features, ClickUp is the winner here.

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3. Automation.

Automating project management platforms can help you complete repetitive tasks. You can automatically transfer content from one project to another, update emails and files, and more using automations.

Let's talk about this feature in detail.

ClickUp:

ClickUp has automation and pre-designed workflows to help you get tasks done faster and avoid wasting time.

It works like a trigger and action system (like Zapier), where you specify the conditions under which automated actions should be performed.

You can also chain multiple actions together, but this option is only available from the Business plan.

Here are some of the processes that you can automate using ClickUp automations:

Automatically assign tasks to your team members.
Post a comment whenever the status or recipient changes.
Add a task-specific tag when the priority is changed.
Change the status of the task when the due date is near.

You can set dates, custom statuses, and even conditions (which must be true for automation to run).

ClickUp also allows you to create workflows with external applications, including GitHub, Twilio and Calendly.

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Asana:

With Asana, you can either use pre-designed rules from its rules gallery or use its custom builder to create automations from scratch.

Here are the main processes you can automate with Asana:

Automatically move new tasks to the right project.
Automatically assign work to teammates based on the status of the custom field (work type).
Automatically add followers when project statuses or due dates change.
Automatically set due dates after tasks are assigned.
Entrust the work to specific team members at the right time.

In addition to automations, you can also create forms to formally submit work requests. The form will help you extract your team's requirements and track requests in a single space.

Asana also automates the process of depending on tasks, shifting dates, and updating project calendars.

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🏆 Winner: None of the 2 stands out more than the other on this point

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4. Reporting and analysis.

Project reports are an indispensable part of your project management software that helps you assess the performance of your team's projects. They give details about project goals, tasks completed, categories and work progress by date, and also a list of outstanding invoices.

Let's see how ClickUp and Asana compare in this area.

ClickUp:

ClickUp is ahead of many of its peers in the field of reporting.

You'll have access to detailed reports that will help you determine which team member is working on which task, who's ahead of schedule, who's behind schedule, and more.

There is a separate report area where you can filter and view reports based on different time periods and their workspace.

The first section of the report area is for “completed” reports, where you see reports completed by each team member.

Other report categories include:

Work - Here you get an overview of the progress your team members have made on tasks that they have previously worked on. You'll also be able to determine who spent what time on each task.

Team points - This section shows the points awarded to each team member. It's similar to the gamification feature, where you award points to your team based on deleted notifications, resolved comments, tasks completed, tasks you're working on, and more.
Who is late - Identify the number of unprocessed notifications and overdue jobs. These reports will help you identify bottlenecks and bottlenecks.
Time tracking : Track who spent how much time on which parts of the project.
Estimated time - Compare your time estimates to the real time spent on projects. This will be useful for future adjustments and to optimize your productivity.

You'll have access to even more data if you export these reports to CSV files.

Your dashboard also shows colorful, easy to understand reports that help you visualize parameters like remaining tasks, week priority, and more.

Overall, ClickUp's reporting function is handy for analyzing your team's contribution, determining who is working the fastest, and making plans for the future.

Asana:

Asana provides actionable data insights to keep your work on track. You'll be able to see progress made by teams and departments, upcoming tasks by team, overdue tasks, and more.

You will have three types of pre-established reports: Resourcing, Occupational Health, and Progress.

You can further develop the tables and graphs to identify problems and resolve them immediately.

You can either start from these pre-built report templates or create custom charts. You can choose between different chart details, values, groups, data types, and more.

While Asana doesn't have a separate workload view like ClickUp, it does have a workload section that provides an overview of each member's capacity.

The workload section also involves assigning a value to each task in order to identify who is underperforming and who is overburdened with work.

Winner: It's a draw.

Both Asana and ClickUp offer extensive reporting options to identify the progress of your project and the performance of your team. They also offer customizable dashboards and easily understandable reports.

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5. Integration.

Apps can improve the performance and functionality of your site by giving it an additional dimension.

Whether you're starting a new business or growing your team, repetitive tasks can take longer than they're worth.

These integrations save the team's onboarding process, allowing them to focus on bigger challenges.

ClickUp:

ClickUp offers native integration with over 1000 applications to make your life easier. And that's without any installation process.

You can even create custom integrations and ClickUp applications using the ClickUp API.

Some of the major integrations include Webhooks, Outlook, onedrive, Google Drive, Google Calendar, Slack, Everhour, Intercom, Zendesk, and more

It also allows integration with Zapier, Integromat or n8n, thus opening the possibility of connecting it to all software on the market.

In addition, the software allows you to automatically import data from your previous project management tool. The automatic import feature is compatible with Asana, Trello, Todoist, Jira, Monday.com, Basecamp, and Wrike.

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Asana:

Asana also offers deep integration with the tools your team uses every day.

Major integrations include Salesforce, Microsoft Teams, Slack, Microsoft Office 365, Google Calendar, Gmail, Zapier, JotForm, Google Drive, Canva, Wistia, Zoho, Adobe Creative Cloud, and more.

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6. Pricing.

ClickUp pricing:

ClickUp offers five plans, including one free plan and four paid plans.

Here are the different price levels for ClickUp:

Free (free version) - Unlimited tasks, unlimited members, 100MB file storage, two-factor authentication, five workspaces, 100 automations per month, list view, table view, and calendar view.
Unlimited ($5 per month/billed annually) - Everything in the individual plan + unlimited storage, unlimited integrations, unlimited workspaces, 1000 automations per month, box view, Gantt chart, and more.
Business ($9 per month/annual billing) - Everything in the unlimited plan + 10,000 automations per month, activity view, workload view, mind maps, time spent, granular time estimates, etc.
Business Plus ($19 per month/annual billing) - Everything in the Business plan + 25,000 automations, team sharing, multi-list subtasks, personalized administrator training, and more.
Enterprise (custom plan) - Everything in the Business Plus+ 250,000 automations per month plan, the Enterprise API, unlimited custom roles, the Tableau web connector, a dedicated customer expert, and more. Please contact sales to find out the price.

Whether you are a freelancer, an SME or a large company, ClickUp's pricing plans offer you features adapted to the size of your business and its growth needs.

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Asana pricing:

Asana offers four plans, including a freemium plan and three paid plans.

Here are Asana's pricing:

Basic (free forever) - Asana's free plan includes unlimited essentials (projects, tasks, activity log, storage, email, and feedback), list view, board view, calendar view, up to 15 teammates, basic reports, project summary, and more.
Premium ($10.99/month) - Everything in the basic plan + a chronological view, automated workflows, reports on an unlimited number of projects, enhanced security, forms, task templates, etc.
Business ($24.99/month) - Everything in the Premium plan+portfolios, goals, workload, advanced workflows, advanced reports, custom rule builder, form branching, and more.
Asana Enterprise (on request) - Additional security and control, and priority customer support. The Enterprise plan also includes configurable member settings and increased data control.

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Summary.

Whether your team is looking for a support program or a project management tool, you'll quickly discover that two companies are dominating the market: Asana and ClickUp.

Both tools offer free plans, advanced integrations, an intuitive interface, easy to use custom templates, automations, advanced reports, goal tracking capability, Android and iOS mobile apps, workflow management, and more.

In addition, both are user-friendly, promote communication within the team, and are suitable for both small and large teams.

There is no perfect project management tool. The final decision between Asana and ClickUp depends on your specific needs.

Use ClickUp if:

You need mind maps to chart the course of your project.
You want advanced time tracking tools.
You need automated workflows.
You want in-depth reporting.
You want to follow the evolution of your project.
Looking for alternatives to Asana?

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Use Asana if:

You need automated workflows.
You want in-depth reporting.
You want to follow the evolution of your project.
Looking for an alternative to Monday.com or ClickUp.

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