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Asana vs Monday: Overview.
Asana and Monday are 2 of the best project management software out there: they offer the ease of use and basic features that you'd expect from project management software.
Additionally, they offer functions for team management, resource management, workspace collaboration, and more.
Asana:
Asana is a lightweight project management and task management tool for managing all of your projects. It allows you to create projects, tasks, subtasks, add team members, add attachments, and more.
Key features of Asana include:
- Task and workflow management.
- Automation rules to avoid repetitive tasks.
- iOS and Android mobile application.
- Sharing files in multiple formats.
- Suitable for small businesses, small teams, and mid-sized businesses.
- Gantt chart, kanban view, timeline, calendar layout, and more.
- Watermarked comments, email reminders, and notifications.
- Real-time reports to track your team, projects, and workflow.
All of these features make it easy for your team to set goals, discuss them with feedback, assign tasks, and get back to work.
Get started for free with Asana
Monday.com:
Monday.com is a project management software and collaboration tool that you can use with your existing calendars and email. It allows you to organize tasks, build better schedules, and increase productivity.
The main features of Monday.com are as follows:
- Project and workflow management.
- Inventory monitoring.
- iOS and Android mobile application.
- Automation manufacturer.
- Kanban boards, list view, calendar view, timeline, etc.
- Drag-and-drop Gantt chart
- Comments and notifications watermarked.
- Workload monitoring.
All team members and employees in your company can work together on projects, post ideas, share feedback, and more.
Try monday.com 100% free
Asana vs. Monday: A detailed comparison.
Both Monday.com and Asana are powerful project management tools. Let's see how they are positioned in relation to each other in detail.
1. User interface.
Asana:
Asana has an intuitive and colorful user interface - everything is at your disposal in just a few clicks.
You can start by creating a project, welcoming your team, and defining the process. It also allows you to add meeting details, communication channels, among other essential information.
You can either start from scratch or use ready-to-use templates from Asana. Additionally, you can also import a spreadsheet from a third-party tool.
Additionally, you can visualize your project in four dashboard layouts: List, Board (Kanban view), Timeline, and Calendar.
Each layout has its advantages. For example, the list view allows you to visualize priority items, see your tasks, and their end dates.
On the other hand, the layout allows you to visualize the distribution of these tasks over time.
Asana also lets you add goals to help teams prioritize and connect work to your organization's goals.
You can plan various business goals with your team, including the process of planning company goals (market shares, sales, etc.)
Monday.com:
Monday.com has a user interface similar to Asana
You can create a board and give it any name you want. It could be a project, a marketing plan, a sales pipeline, a quarterly roadmap, or anything else.
You can also organize your work by grouping items together. A group can be a project phase, a deadline, an operation stage, or anything you define.
You can then add items to the group you created. An item can be a task, a campaign, a lead, a feature, employees, or anything else that you define. One of its main selling points is that you can assign a single item or task to as many members as you want.
While this is the main table, you can also get a chronological view and many other display options.
Here are all the views you can add:
- Tableau
- Calendar
- Gantt
- Chart
- kanban
- Form
- Workload
- Files
- Timeline
Here is an example of the Chart view:
You can customize each part of your dashboard and the various display options.
For more options, monday.com allows you to integrate applications like Airtable, Word, Collaborative Whiteboard, etc.
Additionally, you can view the full activity of the board, the latest views, and updates. They can also be filtered by time, group, column, team member, name, or other attributes.
If you don't want to start from scratch, you can use the dashboard offered by Monday according to your needs.
Monday.com provides templates for:
- Marketing
- Content production
- Project management
- Docs
- Sales and CRM
- Design
- realty
- And more...
Plus, you'll get multiple models for each of these scenarios.
For example, the “Freelancer” category has four models for different scenarios, including campaign planning, event planning, customer inquiries, and the “single project.”
You can also preview the templates before using them.
Here is an overview of the “Customer Inquiries” template:
Here's the Kanban view from the same dashboard:
This model is pre-designed to help you manage all support requests and improve customer satisfaction. Create an efficient, standardized workflow for all customer queries.
With the dashboard ready to use, you can start creating a standard workflow for all customer requests.
Monday.com has also introduced a new feature called “My Work,” which allows you to manage everything in one place. You can also customize it to suit your needs.
Here, your team members will find the tasks you assign to them on all boards collectively.
🏆 Winner: Monday.com
Both Asana and Monday are easy to use and have lots of integrations. You can use them to track daily tasks, collaborate with your team, and analyze your organization's processes.
However, Monday offers more features and is easier to use, making it the winner here.
Try monday.com 100% free
2. Project management and task management.
Project and task management is the foundation of productivity. Asana and Monday are two of the most popular software tools for project management but also for your daily tasks.
Let's see how they perform in this area.
Asana:
Asana comes with over 50 templates to help you plan and manage editorial calendars, campaigns, events, product launches, and more.
To create a new project dashboard, you can either:
- Start from scratch.
- Use one of Asana's suggested templates.
- Or import spreadsheets from another tool.
The templates make the process quick and easy. However, it is also very easy to create a project from scratch yourself.
Take this IT project plan, for example:
This template helps you get started on your next IT project. Divide work into sections and tasks with due dates to clarify what work needs to be done and when it should be done. You can then prioritize and stage the work to keep your team in sync with the work in progress.
Additionally, you can add new sections and tasks at the click of a button.
The only downside is that you can only assign an item to one team member at a time, which gets in the way of collaboration within the team a bit. But the other members of the team can still see the project and follow its evolution.
You can also create a project summary to explain the “what” and the “why” of projects to your team. Drag the integrated sections from the far right side of the “project summary” screen or let your words flow.
Plus, you can embed rich objects like figma files, YouTube videos, and even highlight text to convert it into a task. In this way, you can relay the essential points in detail.
You can also send messages to members directly from your dashboard. You can either type “@” to mention tasks, projects, etc., or drag projects and tasks into your discussion from the proposed list.
You can even send messages directly from your email to nomduprojet@email.asana.com.
To give you the big picture, the Asana Project Management Suite also helps you:
- Real-time status updates and reports.
- Define goals and prioritize tasks.
- Centralize communications with customers, the team, and suppliers.
- Share files and feedback with your team
- Save the project summary and other details for easy reference.
monday.com:
Like Asana, Monday also lets you break projects down into smaller tasks.
Interestingly, Monday has a separate template category called “Project Management,” which makes it easy to create your dashboard for managing projects and tasks.
Take the single project model, for example.
It allows you to plan, track, and manage complex projects across multiple teams and departments. You'll also be able to streamline project requests and get a 360-degree view of your entire portfolio.
Monday has more layout options than Asana. In addition to the usual Kanban board, calendar view, list view, and dashboard, it also offers a workload view, a graphical view, and more.
The workload view allows you to see who is busy and who isn't and quickly rebalance their work. There's also a timeline view that breaks down your team's workload over time.
Each layout has its own specific uses and you can switch between them in seconds.
Monday.com also allows you to start conversations with your team members on specific boards.
The chat function allows you to:
- Keep your content, files, and conversations in one place.
- Tell your team about your progress
- Attach relevant files
- Notify specific team members by mentioning them
You can also add as many columns as you want and even choose from predefined columns and customize them.
Additionally, there are columns with combinations that perform two tasks simultaneously: Date + Status and Timeline + Status.
Monday.com also allows you to assign a single item to multiple recipients, making team collaboration even easier. This removes any communication barriers and allows everyone to stay on the same page.
🏆 Winner: None emerged victorious from this duel
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3. Workflow management.
Workflow management is the process of planning, implementing, and evaluating different circulation methods in an organization.
You can also use Asana and Monday as workflow management tools.
Let's compare them in detail.
Asana:
Asana doesn't have a specific workflow management feature.
That said, its “list view” and “timeline view” make it easy to transition from one task to another.
For example, the timeline view allows you to match project plans on a timeline, visualize the relationship between tasks, and track work and calendar changes.
Plus, the ability to add due dates to all of your tasks helps you prioritize your work. You can also mark your boards as Today, Upcoming, or Later.
Then, there is the “calendar view” which allows you to identify the overlaps and ranges available in your schedule in order to make adjustments.
The “Business Objectives” feature is also useful for managing workflows. Here, you can set business goals to help your team prioritize and connect work to organizational goals.
monday.com:
Monday also has templates that allow you to execute ongoing tasks in one central location, in collaboration with your team.
Most of them combine zone-divided boards and a weekly task chart to keep track of your team's daily tasks.
Monday.com also focuses on automation so you can run all of your workflows on automatic pilot.
Automation allows you to take steps through automatic notifications that you receive just before deadlines approach. Your team members working on the task can confirm if they are on track and reorder the schedule after each notification.
Monday's workflow automation features also include:
- Automation of recurring tasks.
- And move items through the workflow.
It also comes with tons of pre-designed workflow templates that help you plan, manage, and track every stage of the workflow.
Take the “Single Project” model, for example:
The model brings together stakeholders, deadlines, budget, and other items in one place and helps you complete tasks one after the other. These templates also help you manage tasks sequentially.
You can also categorize tasks according to their status (completed, incomplete, etc.) and priority, so that you and your team are informed of the status of your work in real time.
In addition, all views such as the Kanban view, calendar view, charts, timeline, etc. help you move from one stage to the next in a simplified manner.
🏆 Winner: monday.com.
While Monday and Asana both offer similar features for managing workflow, Monday.com offers more layout options and templates.
Try monday.com 100% free
4. Monitoring of your projects and your team.
Monitoring your team and your projects allows you to see how your tasks are progressing and who is getting the most engagement. The reports also let you know if what you've implemented is working as expected.
Let's see how Asana and Monday perform here.
Asana:
Asana gives you a comprehensive overview and multiple in-depth reports to track the progress of your team and projects.
Here are the 3 types of reports that you will have access to:
- Resourcing : Upcoming tasks by assignee this week, this month's tasks by project, and total custom fields.
- Work Health : Upcoming tasks per custom field, overdue tasks per project, upcoming tasks per project.
- Progress : Projects with the most completed tasks and tasks by completion status this month.
These charts fill out automatically as you work with Asana. You won't need another tracking tool, as they are more than enough to track projects, tasks, employees, and more.
And if these don't meet your needs, you can also create custom charts to track your projects and your team.
Asana also allows you to set the due date for each task and automatically notify team members when the due date approaches.
Additionally, Asana offers a workload function that helps you determine the workload of each team member. This feature gives you a complete picture of each team member's ability at a glance.
Workload functions also allow you to assign a specific number or value to each task. Estimating the time and effort required thus becomes easier to manage. It even helps you see who has too much work and who is less successful.
Another useful function in this category is “portfolio management.”
Portfolio management includes creating portfolios to track all projects and goals simultaneously in real time.
You can also manage deadlines for multiple projects and get a visual overview of your team's work.
Additionally, you can collaborate directly with your team using task feedback, team conversations, status updates, etc. All of these options streamline your communication, team, and projects and allow you to clearly know where work is at.
monday.com:
Like Asana, Monday also helps you track time, monitor the status of project tasks, and set project deadlines.
While Monday doesn't provide advanced reports like Asana, it does have the “My Work” section.
The My Work section helps you keep track of everything your team needs to do. It brings together all the projects and tasks in your account and organizes them according to their due date. It helps you visualize all of your projects and tasks in one place, without having to go back and forth.
You also have access to a “Workload” section, which gives you a clear picture of the workload of each member of your team. It is somewhat similar to the one offered by Asana.
In addition to monitoring the team's progress and projects, Monday also acts as an inventory management platform.
It helps you manage and track your inventory from the point of collection to final delivery. Key inventory management features include the ability to track inventory using QR codes, receiving instant notifications about the status of your inventory, and much more.
🏆 Winner: Asana
Asana wins this round thanks to its detailed reports that give you a complete picture of your projects, their progress, and your employees.
Try Assana
5. Automation
Asana:
Asana provides predefined rules to help you save time on manual processes like sorting and assigning tasks.
Here are a few automation rules:
- Task moved to a particular section → Add collaborators.
- The task is no longer blocking → Set the due date.
- The due date is approaching → Move the task to a specific section.
- Task marked complete → Move the task to a particular section.
You can always create a custom rule if you can't find the rule you want.
Monday.com:
With automation, you can create tasks and assign due dates and reminders. The idea here is to plan and assign tasks and then let the software take care of the rest.
In addition to real-time updates and reminders, you can also set automation rules. For example, you can trigger an update to the item when its status changes to “Under Review.”
These no-code automation rules allow you to avoid endless meetings, email chains, repetitive tasks, and more.
🏆 Winner: It's a draw.
Both Monday.com and Asana offer game-changing automation features that are of high quality. These 2 tools even allow you to automate repetitive tasks by defining customizable actions in your tables.
Try monday.com 100% free
6. Integrations.
Both Monday and Asana integrate with multiple tools to make life easier for project managers and marketers.
You can use these integrations to improve various aspects of your workload, such as communicating within the team, strengthening collaboration, managing administrative tasks, and stimulating creativity.
Asana:
Asana integrates with all the major tools you're already using, so you can switch between projects without changing applications.
For example, Asana allows you to add a new task in Slack, attach a Google Drive document, or create a new team topic on HipChat from Asana.
Asana includes the following integrations: Jira Cloud, Adobe Creative Cloud, Microsoft Teams, Salesforce, Slack, Tableau, Google Calendar, Gmail, and more.
It also has its own API and even offers integration with Zapier, GitHub, and Trello.
Monday.com:
Monday allows native integration with all major CRM software, marketing platforms, software development solutions, etc.
Major integrations include Salesforce, Shopify, Zendesk, Copper, Twilio, Stripe, Pipedrive, WooCommerce, MailChimp, Zoom, Dropbox, and more.
It also provides predefined automations to trigger actions related to these integrations. For example, you can set the rule that will automatically notify you in the Slack #Développement channel when a task status changes to “Done.”
7. Asana vs monday.com: Pricing.
Both Asana and Monday have 4 pricing plans.
Let's see how they compare.
Asana:
Asana's four pricing plans are:
- Basic (free forever) - Unlimited projects and tasks, unlimited messages, unlimited activity log, unlimited file storage (100MB per file), up to 15 teammates, project summary, etc.
- Premium ($10.99/month) - Everything in the basic plan + chronological view, unlimited dashboards, reports on an unlimited number of projects, custom fields, unlimited free guests, automation rules, forms, task templates, etc.
- Business ($24.99/month) - Everything in the Premium+ plan: portfolios, goals, workload, custom rule development, form branching and customization, approvals, and more.
- Asana Enterprise (on request) - Additional security, control, and customer support. This plan also offers configurable settings for members and increased data control.
The basic plan is suitable for organizations and marketers who are starting to use task and project management. It has all the essential features you might need, but don't expect advanced features like automation, workload tracking, advanced layouts, and more.
Monday.com:
Here are Monday.com's four pricing plans:
- Individual (free version) - Unlimited number of tables, unlimited documents, over 200 templates, over 20 types of columns, up to two seats, etc.
- Standard ($10 per month) - Everything in the individual plan + an unlimited number of free viewers, an unlimited number of items, chronological and Gantt views, a calendar view, up to 250 automation actions per month, the ability to combine up to five tables, etc.
- Pro ($16 per month) - Everything in the Standard plan+ the time tracking, the graphical view, up to 25,000 automation actions per month, the possibility of combining up to 10 tables, etc.
- Enterprise (on quotation) - Everything in the Pro+ plan: advanced reports and analytics, multi-level permissions, personalized greeting, priority support, the ability to combine up to 50 tables, and more.
These prices allow you to add up to three team members for each plan (except for the free plan, which only allows two teammates). The cost increases according to the number of seats.
Summary.
Asana and Monday are great for small and medium-sized businesses.
They both offer pre-designed workflow models, automation functions, iOS and Android applications, etc.
That said, with over 100 workflows and more automation rules, Monday has a slight edge over Asana.
However, Asana offers more in-depth reporting and progress tracking capabilities.
If you're looking for a free alternative, here's my Clickup test and detailed review.
They also offer freemium plans, so you can try them out before choosing the option that best fits your needs.
Want to compare these tools with other project management software? Here are a few comparison articles to consult:
