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Trello Vs. Monday: Overview of these project management software.
Both Trello and Monday are project management software that is well known to many project managers. They help you organize your projects, meet deadlines, and improve your efficiency and that of your teams.
Trello:
Trello is a project management and collaboration tool that allows you to organize your projects in the form of tables. Trello has a web application and a mobile version that simplifies collaboration and productivity wherever you are.
Each table has a set of lists on the left-hand side. You can add different cards to different lists and additional information such as checklists, due dates, and tags.
Trello is also a Kanban board tool that is part of the Atlassian suite. If you're not familiar with Kanban boards, it's a way of working to organize your content.
Each project can be composed of several tables. You can see all board members in columns - and move cards from one column to the next when a task is complete. Trello's free plan, which is sufficient for a small business, is also an asset.
monday.com:
Monday.com is a project management and team collaboration software and an alternative to Trello with tools to move your projects forward.
It comes with features like checklists, time tracking, navigating through timesheets, notifications, timeline view, and more.
It brings all of your work together in one space, organized around the people and projects that matter most to you.
While Trello focuses specifically on Kanban-style boards, Monday gives you access to various layouts. With Monday.com, you'll have access to the Kanban layout, the Gantt view, the Timeline view, the Board view, the Chart view, the Calendar view, and more.
Other core features include customizable workflow templates, automation to eliminate repetitive manual work, automatic reminders and notifications, messaging, and more.
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Trello vs. Monday: A detailed comparison.
1. User interface.
Most businesses use project management software to make it easier for their employees to organize tasks. A great user interface, which includes intuitiveness, can be a critical success factor.
Trello:
At first glance, Trello may look like a simple set of colorful notes... but it can do a lot more than that if you need to.
Trello is a Kanban project management web application. It offers a visual interface where you can drag and place cards (containing project details) from one list to another.
With Trello, you can organize your current tasks into lists, add notes and details to each task, label each task with its current status, assign a due date or deadline to a task, and more.
Additionally, you can move each task from one list to another as it progresses through the various stages of your workflow. And all of these actions are decidedly easy to perform since all you have to do is drag and drop the cards from one column to the other.
The global Trello board is a visual Kanban-style board and represents an overview of projects, tasks, and other information. That said, with Trello Premium, you can also view key deadlines, assignments, data, and more directly from your Trello board.
You can also organize and access all of your boards in one place, called a workspace. Your workspace will be a group of boards and people that you can use to manage your side business, team, or projects.
The next step would be to create “tables” - this is where you'll add ordered maps onto lists. The board will help you manage projects, keep track of information, or organize anything.
You can either start from scratch or choose from hundreds of templates offered by the Trello community. There are numerous models for different requirements and different sectors.
For example, here is the “Remote Team Center” workflow template from the “Remote Work” category.
The lists and maps are already set up for you, but you can always personalize them however you want.
Overall, it's a great tool for managing workflows and prioritizing tasks.
The user interface also makes your work process more transparent and easier to follow, even if you're working as a team. The card-based interface makes it easy to understand how your work is organized and who is involved in completing an individual task.
Besides the online application, anyone can access Trello from any device, as long as they have an Internet connection.
Monday.com:
Monday has a visual interface that allows everyone on the team to see what's due, when it's due, what's being done, and who's responsible. In this way, you can eliminate unnecessary meetings and improve communication within the team.
This task management tool (task lists and others) is simple and easy on the eye. You can also set everything up based on different color schemes, including setting upcoming and overdue dates at a glance to stay on top of your work.
A multitude of in-app welcome guides, tutorial videos, and self-help articles also help you get familiar with the product. Adding projects, creating tasks, and more is easy, and getting up to speed with the user interface doesn't take more than a few minutes.
The drag and drop function also contributes to its ease of use. The drag and drop feature makes the tool easier to use and better suited for viewing project reports or anything else.
You will have a “workspace”, which will allow you to organize your boards by team or by project in one place.
Next, you'll need to add a board (add as many boards as you want) and members to the workspace.
You can either create a board from scratch or choose from the many templates Monday offers.
You can choose from various categories, including Marketing, Content Production, Project Management, etc. You can choose one and even further customize the template to suit your needs.
Choosing a template means that the dashboard comes ready to go, with all the workflows, so you can get started at any time. And you can always personalize it the way you want.
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For example, the “Recruiting and Onboarding” workflow template comes with three ready-to-use tables, namely the recruiting pipeline, the employee onboarding checklist, and the employee inventory.
This template helps you do everything from applying to welcoming. You can use it to manage the entire recruitment and onboarding process, all from a centralized location. There are over 100 models of this type to choose from depending on your industry and needs.
🏆 Winner: The 2 offer similar value propositions on this point
Both Monday and Trello have an attractive drag-and-drop user interface, which contributes to their ease of use. However, you might find Trello slightly easier to use, as it doesn't have as many layout options and features as Monday.com does.
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2. Project management and task management.
Project management and task management help you organize your projects and prioritize your work.
Let's see how Trello and Monday are doing in this area.
Trello:
Trello is a simple project management tool that will help you better focus, plan, and track your work.
When you first open Trello, you see a completely empty board. All you need to do is click the+ button to start adding tables, lists, and maps. You can add a title and description to your cards, start adding tasks and due dates, set priorities, and attach documents.
The table and card system allows you to replace email and spreadsheets while providing the benefits of both.
The Trello board consists of lots of lists, columns, and even cards. Lists contain maps that contain information: you can use them for planning and collaboration, among other things.
You can use all of these elements to create a workflow for managing projects and tasks.
Luckily, Trello offers a built-in project management template that's already set up for you.
You can start by adding your team members, adding tasks, and assigning them to your team. You can do this by using cards in your columns, called lists.
The cards allow you to perform multiple actions to keep track of your projects and the tasks assigned to members. They also help you manage workflows and tasks by organizing them according to an appropriate hierarchy and using color tags.
You can start by adding the project description, comments to relay the task, and even attachments for better understanding. Additionally, you can add the due date, the status of the task, and assign it to anyone you want.
Other options include adding a cover image, a location, a checklist, additional features (third-party integrations), and more.
The ability to add color tags to cards is also a great feature for sorting tasks and projects. For example, you can add a red tag to mark urgent projects.
You can also activate modes adapted to people who are color blind and create custom tags with the colors of your choice.
Collaborating with your team using Trello is also easy. You and your team can easily comment and mention someone using @ in the map - and the person mentioned will also be notified via email.
You can also add emojis and link another card or even a board directly in the comments.
Another useful feature is the ability to add a Loom video. You can comment with video from your camera, screen, or both using Loom. It's faster than typing or meeting live.
You can also perform certain functions on automatic pilot with Trello's automated actions. Actions such as removing the card, moving the map, adding tags after specific actions, and more can be automated.
For example, you can have Trello add the “urgent” tag to a task after the due date has passed.
Overall, it's convenient to be able to see everything at once and to streamline your tasks and workflow.
monday.com:
Monday, a project and task management application available on Android and iOS devices, is a great solution for streamlining your to-do list.
It helps you mobilize the entire team, so everyone has a clear idea of what they are working on and why they are doing it.
One of its main selling points is that it.com offers both high-level visualization for global projects and detailed task management to help you organize them.
Like Trello, Monday.com also offers ready-to-use project management templates. And not just one, you have access to five models for different scenarios.
Five integrated project management models:
- Work calendar
- Unique project
- Advanced single project
- Advanced project management
- Project requests and approvals
Each model is effective for different requirements and activities.
For example, the Project Requests and Approvals template helps you manage incoming project requests in one central location. It also alerts you and your team in real time to keep everyone up to date on project status, sudden changes, and more.
There are even different types of layouts that you can adopt depending on the nature of your work.
For example, if you want to take a quick look at your project timeline and see how long it will take to complete a task or project, you can switch to the Timeline view.
Other layouts include calendar view, chart view, table view, form layout, kanban layout, workload, Gantt charts, etc. Multiple views and layout options are some of its main selling points.
You can also set milestones and due dates, add tags like “blocked,” “in progress,” and more.
Monday also allows you to keep your files and conversations in one place, let your team know about your progress, and notify team members when you mention them.
You can also add additional columns to perform additional functions.
Some of the most important columns include:
- Checkbox
- Item number
- World clock
- Localization
- Status
- Sub posts
- Color picker (to manage the design system using a color palette)
- Time tracking
The only downside is that its way of communicating within the team isn't as streamlined as Trello's. A new section will open if you want to discuss something with your team. That said, you can access it directly from the board.
In addition, Monday also allows you to manage resources in order to control the resources needed for a project. You can also add various widgets to your personal dashboard, including a battery, task list, quote of the day, and more.
The battery widget is particularly practical because it allows you to monitor the progress of your projects.
🏆 Winner: Monday.com.
Monday.com is the winner as it offers features such as budgeting options, time tracking, the ability to add widgets, resource management, and more.
Trello is also an interesting and simpler alternative, especially if you are an individual or a small startup.
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3. Workflow automation.
Automating workflows can make your team more productive, more organized, and more successful in their daily work.
Both Monday and Trello offer automated actions and workflows. Let's see how they compare.
Trello:
Trello is a great tool for managing your team's workflows and covers all the basics of planning, task management, and collaboration.
The intuitive drag-and-drop user interface allows you to create a visual representation of your day or project in advance, then drag and drop the whole thing and set it up.
And there's a nice side called “Trello automation” so you can spend less time managing boards and more time completing upcoming tasks.
Here's everything you can do with Trello's automation feature:
- Rules - Create rules that automatically respond to triggers, actions, calendars, or due dates. For example, when someone places a card in the “Done” list, you should mark it as complete and remove all members from the card.
- Buttons - Create buttons to perform the actions you do most often.
- Email reports - Set up email reports, such as a weekly summary of all cards due within seven days.
These “automations” are simple to set up and can save you time and headaches when they are used on your project boards.
monday.com:
Monday.com allows you to create multiple automated workflows for your boards and emails. One of its best features is its ability to create automated scenarios to complete daily tasks such as saving information, scheduling events and reminders, and creating to-do lists.
For example, if you respond to your potential customers often or ask them to call or respond to you, you can automate all of that. You can also automate tasks like email notifications, status changes, and more.
Monday offers several categories to help you automate your routine tasks.
You have access to other automation categories like:
- Recurring tasks
- Change of status
- Creating articles
- Due dates
- Move the item
- Sub posts
- Dependencies
Here are some of the pre-established automation flows in the “Item Creation” category:
You don't need to set it up yourself. Simply click on the “Add to Board” option, and Monday will do everything for you.
However, it allows you to create custom automations if you can't find what you need in these categories.
You can also check all of your automation activity afterwards to control all actions related to your projects and your team.
🏆 Winner: Monday.com.
Monday is the winner due to its variety of workflow automations and advanced automation features.
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4. Monitoring of your projects and your team.
Trello:
Trello's Kanban-style boards give you a comprehensive overview of what each team member is working on.
And while there's no built-in activity and time tracking tool like Monday, you can incorporate bonuses provided by Trello.
Additionally, Trello provides access to visual reports and calendars, assignments, data, etc. However, these features are only available starting with the Trello Premium plan (starting at $10 per month).
monday.com:
Monday.com breaks projects down into stages and adds a way to track the progress of each day's activities. You can manage your workflow and visualize what you and your team still need to accomplish.
It even has a specific resource management model that helps you plan the use and allocation of your resources.
That way, you can manage everything from employees to brand assets.
Additionally, there is also a workload view that gives you a clear picture of the tasks and workload of your entire team.
You will also be able to see who is working on tasks that are or are not beyond their abilities and assign future work accordingly. It's a convenient way to keep track of your tasks and team members.
🏆 Winner: monday.com.
Monday is the winner here because of its advanced features like resource management and the ability to visually represent workload.
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5. Integrations.
Integrations (or applications) allow you to connect external tools to your existing account. That means you can access it directly within the app itself, saving you time, effort, and maybe even money.
Both Trello and Monday offer tons of native integrations.
Trello:
Trello offers hundreds of integrations, or power-ups as they call them. From reports to time tracking to custom fields, the Kanban tool allows for native integration with almost any tool you use or intend to use.
Some of the most popular extensions include Evernote, Confluence, Wrike, Slack, MailChimp, onedrive, Dropbox, Google Drive, Bitbucket, and more
Monday.com:
Monday.com offers various integrations with other products and services to help you get the most out of the platform.
Some of its most popular integrations include Outlook, Microsoft Teams, Dropbox, Slack, Zoom, Google Calendar, Google Drive, Excel, Gmail, LinkedIn, Jira, Salesforce, Zapier, Adobe Creative Cloud, and more.
Setting up integrations is also a one-click process thanks to Monday.com automations.
Besides these add-ons, Monday integrates with numerous others project management software, CRM platforms, leading marketing applications, and software development solutions.
6. monday.com vs Trello: Pricing
Trello pricing:
Trello's pricing plans consist of one free basic plan and three paid plans.
Pricing plans include:
- Free (free forever plan) - This pricing plan offers unlimited cards, unlimited members, up to ten boards per workspace, unlimited power-ups, 250 automated order fulfillments, unlimited activity logs, assignment and due dates, and much more.
- Standard ($5 per month) - Everything in the free plan + unlimited boards, advanced checklists, custom fields, 1000 automated orders, single-board guests, etc.
- Premium ($10 per month) - Everything in the Standard plan+ dashboard view, timeline view, map view, calendar view, unlimited automated order fulfillment, and more.
- Business Plan ($17.5 per month) - Everything in the Premium plan+ organization-wide permission, board public management, multi-board guests, etc.
monday.com prices:
Monday offers four pricing plans, including a freemium plan that allows you to create an unlimited number of tables and documents.
The plans include:
- Individual (free plan) - This plan includes unlimited tables, over 200 templates, over 20 column types, up to two seats, unlimited documents, and more.
- Basic ($8 per month) - All individual plan features + unlimited free viewers, unlimited articles, priority support, and more.
- Standard ($10 per month) - All basic plan features + timeline and Gantt views, calendar view, up to 250 automation actions per month, the ability to combine up to five tables, and more
- Pro ($16 per month) - All the features of the Standard+ time tracking plan, graphical view, up to 25,000 automation actions per month, the ability to combine up to ten tables, etc.
- Enterprise Plan (on request) - All the features of the Pro plan + advanced reports and analytics, multi-level permissions, personalized onboarding, premium customer support, two-factor authentication, the ability to combine up to 50 tips, etc.
Note that the cost will increase according to the number of seats.
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Final Verdict.
As a business owner, you need to manage your business, your customers, your team, and your tasks. You might be wondering if it's time to use a project management tool like Trello, Asana, Clickup, Monday, etc.
Trello and Monday are the two best project management software. Both of these software solutions have advantages such as the ability to track your goals, monitor your progress, and create tasks, a mobile application, a user-friendly interface, quick customization, a free version, and more.
They also have a knowledge base of self-help articles and video tutorials, making it easy to use the platforms.
But you should choose one based on its main characteristics, the size of your business, and its needs.
Use Trello if:
- You are a self-employed person or a small or medium-sized business.
- In particular, you like working with Kanban boards.
- Color tags should be used.
- You are looking for a platform that is easy to navigate.
Use monday.com if:
- You need advanced automation features.
- You want an agile platform.
- You prefer color coded blocks.
- You need to keep track of your resources and workload.
- You are a medium or large company.
That summarizes my Trello vs Monday.com guide.
What project management platform do you plan to use? Let me know by commenting below.
Have you already decided to use the agile method? Check out my list of the best agile project management tools.
Additionally, here are some direct comparisons to check out:
